Free Welcome Kit Checklist HR

Employee Information

Personalized welcome message

Employee handbook (with policies, procedures, and code of conduct)

Equal employment opportunity (EEO) statement

At-will employment agreement (if applicable)

 W-4 Federal Tax withholding form

I-9 Employment eligibility verification form

Anti-harassment policy

Emergency contact form

Direct deposit enrollment form

Benefits enrollment guide (if applicable)

Company Identification

Employee ID badge

 Security access card (if required)

Parking pass (if applicable)

Office key (if applicable)

Training and Development

Orientation schedule

Training materials and resources

Computer login credentials

Company email setup instructions

Employee training program details

Benefits and Compensation

Health insurance enrollment forms

Retirement plan enrollment information (401(k), etc.)

Employee Assistance Program (EAP) details

Payroll schedule

Payroll deduction authorization form (if applicable)

Compensation structure explanation

Office Supplies and Equipment

Office workstation or desk assignment

Computer/laptop setup instructions

Office phone setup instructions

Office supplies (pens, notepads, etc.)

Company-branded merchandise (if provided)

Communication and Contacts

Contact list of key personnel (HR, IT, manager, etc.)

Company directory

Intranet login information

Email signature guidelines

Safety and Security

Safety guidelines and emergency procedures

Fire evacuation plan

Security protocols and access instructions

IT security policy acknowledgment