Free Birthday Party Checklist

Prepared by: [YOUR NAME]
Date: [DATE]
1. Planning Stage
Task | Complete |
|---|---|
Set the date and time |
|
Choose a theme |
|
Create a guest list |
|
Book a venue (if not at home) |
|
Set a budget |
|
2. Invitations
Task | Complete |
|---|---|
Design or purchase invitations |
|
Send invitations (email/physical) |
|
Follow up on RSVPs |
|
3. Party Supplies
Task | Complete |
|---|---|
Purchase decorations (balloons, banners) |
|
Buy tableware (plates, cups, napkins) |
|
Prepare party favors or goodie bags |
|
Get themed props (if applicable) |
|
4. Food and Drinks
Task | Complete |
|---|---|
Order or plan the cake |
|
Decide on food (catered/homemade/snacks) |
|
Plan drinks (juice, soda, water, etc.) |
|
Ensure special dietary options |
|
5. Activities & Entertainment
Task | Complete |
|---|---|
Organize games or crafts |
|
Book entertainment (e.g., magician) |
|
Create a party schedule |
|
Prepare a playlist or hire a DJ |
|
6. Final Preparations
Task | Complete |
|---|---|
Confirm RSVPs |
|
Buy extra supplies |
|
Prepare a cleaning plan |
|
Charge camera or phone for photos |
|
7. Day Before
Task | Complete |
|---|---|
Decorate the venue |
|
Set up tables and chairs |
|
Pick up the cake and pre-ordered food |
|
Prepare games and activities |
|
Set up a gift table and guestbook |
|
8. Day of the Party
Task | Complete |
|---|---|
Set out food and drinks |
|
Decorate last-minute items |
|
Welcome guests and manage activities |
|
Cut and serve the cake |
|
Distribute party favors |
|
Take group photos |
|
9. After the Party
Task | Complete |
|---|---|
Clean up the venue |
|
Send thank-you notes or messages |
|
Share photos with guests (optional) |
|
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Plan the perfect celebration with Template.net's Birthday Party Checklist Template! This customizable and editable resource ensures no detail is overlooked. Easily editable in our Ai Editor Tool, it’s designed to simplify your planning process and keep you organized. Create memorable parties effortlessly with this practical and user-friendly template.
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