Free Reunion Party Checklist

Reunion Party Checklist

Prepared by: [Your Name]

1. Initial Planning

Task	Completed
Define the purpose and scope of the reunion.	Yes No
Create a preliminary guest list.	Yes No
Select a date or range of dates.	Yes No
Set a tentative budget.	Yes No
Form a planning committee and allocate responsibilities.	Yes No

2. Venue and Accommodation

Task	Completed
Research and select venue options.	Yes No
Visit venues (if possible) and assess suitability.	Yes No
Book the chosen venue.	Yes No
Arrange accommodations for out-of-town guests.	Yes No
Coordinate transportation and parking options.	Yes No

3. Invitations and Communication

Task	Completed
Design invitations.	Yes No
Send out invitations via mail/email.	Yes No
Set up an online RSVP platform.	Yes No
Communicate updates via a newsletter or social media group.	Yes No
Confirm attendance and follow up with guests who haven’t responded.	Yes No

4. Catering and Menu

Task	Completed
Research catering options and menus.	Yes No
Consider dietary restrictions and preferences.	Yes No
Schedule tasting appointments (if necessary).	Yes No
Finalize and confirm menu choices.	Yes No
Arrange delivery or set-up times for food.	Yes No

5. Entertainment and Activities

Task	Completed
Decide on entertainment options (DJ, band, playlist).	Yes No
Plan games and activities suitable for all attendees.	Yes No
Hire entertainment professionals (if needed).	Yes No
Prepare equipment or materials for activities.	Yes No
Coordinate a timeline for events and activities.	Yes No

6. Decorations and Supplies

Task	Completed
Choose a theme or color scheme.	Yes No
Create or purchase decorations to fit the theme.	Yes No
Order or make necessary supplies (plates, cups, napkins).	Yes No
Plan a venue layout including seating arrangements.	Yes No
Set up a team for venue decoration on the day of the event.	Yes No

7. Day-of Preparation

Task	Completed
Confirm all vendor and service bookings.	Yes No
Recheck all AV and technical equipment.	Yes No
Set up registration and check-in area.	Yes No
Prepare any materials or gifts for guests.	Yes No
Ensure all staff and volunteers know their roles.	Yes No

8. Post-Event Tasks

Task	Completed
Send thank you notes to guests and vendors.	Yes No
Complete any remaining financial transactions or payments.	Yes No
Gather and review photo or video memories of the event.	Yes No
Send follow-up surveys to gather feedback.	Yes No
Debrief with the planning committee to discuss successes and areas for improvement.	Yes No

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