Free Corporate Party Checklist Format

Define the purpose and goal of the party.

Set a date and time for the event.

Determine a budget and allocate funds accordingly.

Create a project timeline with key milestones.

Compile a guest list and define the number of attendees.

Consider the theme and style of the party.

Research potential venues that are available on the chosen date.

Visit venue locations and evaluate suitability.

Review venue amenities and accessibility.

Nail down a venue booking.

Discuss cancellation policies and clauses.

Ensure the venue has appropriate technology for presentations (if needed).

Select and contact catering services.

Plan the menu, considering dietary restrictions and preferences.

Decide on a beverage selection and calculate the required quantities.

Schedule tasting sessions, if necessary.

Finalize catering contract and services.

Coordinate set-up and clean-up times with the caterers.

Choose appropriate entertainment options (live band, DJ, etc.).

Book entertainers well in advance.

Plan activities or games to engage guests.

Arrange audiovisual equipment and test setups.

Confirm entertainment schedule and breaks.

Create invites that align with the party theme.

Send out invitations via email or mail.

Set an RSVP deadline and follow up with non-respondents.

Provide guests with event details and directions.

Keep communication open leading up to the event.

Plan the layout and seating arrangement.

Select and procure decorations that match the theme.

Arrange for transport of decorations and catering supplies.

Assemble a setup crew for decorations and logistics.

Ensure the availability of directions and signage at the venue.

Prepare a run-of-show timeline for the event.

Assign staff members to key roles and responsibilities.

Conduct a briefing session with the team before the event.

Coordinate with venue staff and caterers on event day.

Monitor guest arrivals and ensure smooth registrations.

Collect feedback from attendees post-event.

Analyze what worked well and areas for improvement.

Thank guests and stakeholders for their participation and support.

Produce a report summarizing key learnings from the event.

Review event budget against actual spending.