Termination Layout Employee Action Plan
Prepared By:
[YOUR NAME]
[YOUR COMPANY NAME]
Employee Termination Details
Employee Name: | Lawrence Orn |
Employee ID: | 12345 |
Department: | Marketing |
Position Title: | Marketing Specialist |
Termination Date: | January 15, 2055 |
Issued by: | Human Resources Department |
1. Overview of Termination
The Termination Layout Employee Action Plan outlines the steps necessary to ensure a fair, consistent, and legally compliant termination process. This plan includes actions both before and following the employee’s departure from the company, ensuring all obligations are met, and the exit process is handled professionally.
2. Pre-Termination Actions
2.1 Notification and Communication
Manager's Initial Discussion: The manager will have a formal meeting with the employee to communicate the decision of termination, outline the next steps, and offer a chance for questions.
Written Notice: A written termination letter will be provided to the employee, outlining the reason for termination and the termination date. Ensure compliance with company policies and labor laws.
2.2 Documentation and Compliance
Review of Employment Contract: Verify any clauses related to termination, including notice period, severance, and benefits.
Non-Disclosure Agreements: Remind employees of any confidentiality agreements they are bound by post-termination.
Termination Checklist: Prepare a comprehensive checklist for the return of company assets, access rights, and other compliance measures (e.g., company equipment, keys, documents).
2.3 Final Pay and Benefits Review
Final Pay Calculation: HR to calculate any outstanding wages, vacation days, and bonuses owed to the employee. Provide a clear breakdown to the employee.
Benefits Information: Inform the employee about benefits continuation (e.g., health insurance, pension, etc.) post-termination.
2.4 Exit Interview Scheduling
Exit Interview: Schedule an exit interview with the HR team to understand the employee’s experience, address any concerns, and gather feedback for future improvements.
3. Termination Actions
3.1 Access Termination
Deactivation of Access Rights: HR and IT will deactivate the employee's access to company systems, emails, and other sensitive data immediately on the termination date.
Return of Company Property: The employee is required to return all company-owned devices, keys, documents, and other materials by the termination date.
3.2 Final Communication
Farewell Communication: A formal email or meeting will be conducted with the team to notify them about the termination, maintaining professionalism and respect for the employee’s contributions.
Non-Compete and Post-Termination Restrictions: Remind the employee about any post-termination non-compete clauses and confidentiality agreements that remain in effect.
4. Post-Termination Actions
4.1 Documentation and Confirmation
Exit Confirmation Letter: Send the employee an official letter confirming the completion of the termination process, summarizing the actions taken, and detailing any next steps, such as final pay and benefits.
Legal Compliance Report: HR will file a report confirming that all legal and organizational termination procedures were followed.
4.2 Follow-Up
Post-Exit Communication: Provide the employee with contact information for HR in case of any post-termination questions regarding final pay, benefits, or documents.
Post-Termination Survey: Optionally, send the employee a survey to collect feedback on the termination process for future improvements.
5. Termination Checklist
Task | Responsible Party | Date Completed | Comments |
|---|
Initial termination meeting | Manager | | |
Written notice sent | HR | | |
Final pay and benefits calculation | HR | | |
Return of company property | Employee/IT/HR | | |
Access rights deactivation | IT/HR | | |
Exit interview | HR | | |
Exit confirmation letter sent | HR | | |
Legal compliance report filed | HR/Legal | | |
Post-termination survey sent | HR | | |
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