Halloween Event Plan
Event Name: Spooktacular Halloween Bash
Prepared by: [Your Name]
Date: October 31, 2050
Time: 6:00 PM - 10:00 PM
Location: Maple Grove Community Center, Main Hall
Event Objectives
Create a thrilling and family-friendly Halloween experience for the community.
Encourage participation through interactive games, contests, and activities.
Raise $2,000 for the local youth center through ticket sales and raffle drawings.
Target Audience
Families with children (ages 5-12)
Teens (ages 13-18)
Adults (all ages welcome)
Local businesses and community members
Budget Overview
Item | Estimated Cost |
|---|
Venue Rental | $300 |
Decorations (bats, spiders, pumpkins) | $200 |
Food and Drinks (candy, snacks, drinks) | $400 |
Entertainment (DJ, face painter) | $250 |
Prizes for Contests (gift cards, toys) | $150 |
Marketing and Promotions (flyers, ads) | $100 |
Miscellaneous (costume accessories, lighting) | $100 |
Total | $1,600 |
Event Schedule
Time | Activity |
|---|
6:00 PM | Doors Open, Welcome Drinks (Spooky Punch) |
6:30 PM | Costume Contest Registration Opens |
7:00 PM | Halloween Trivia Contest Begins |
7:30 PM | Haunted House Tour and Trick-or-Treat Trail |
8:30 PM | Spooky Dance Party with DJ Frankie Phantom |
9:30 PM | Costume Contest Winners Announced |
10:00 PM | Event Ends, Thank You Announcements |
Activities
Costume Contest
Categories: Best Costume, Scariest Costume, Most Creative, Best Group Costume
Prizes:
Best Costume: $50 Gift Card + Trophy
Scariest Costume: $30 Gift Card + Halloween-Themed Basket
Most Creative: $25 Gift Card + Certificate
Best Group Costume: Halloween Goodie Bag for Each Member
Judges: Local business owners and teachers from Maple Elementary School.
Halloween Trivia Contest
Teams: 2-4 people per team; questions range from easy (kids) to hard (adults).
Prizes: 1st Place: $50 Amazon Gift Card; 2nd Place: Movie Night Basket
Host: Local comedian, Tom the Terrifying
Haunted House Tour
Details: A 10-minute haunted house experience located in the gymnasium, filled with spooky props and actors.
Volunteers: High school theater club students as actors (ghosts, zombies, witches).
Entrance Fee: $5 per person (proceeds go to charity).
Spooky Dance Party
DJ: Frankie Phantom (local DJ known for Halloween mixes)
Music: Mix of Halloween-themed classics (e.g., "Thriller," "Monster Mash") and popular hits.
Lighting: Black lights, fog machine, strobe effects.
Trick-or-Treat Trail
Details: Set up booths for kids to visit and collect candy from volunteers dressed as friendly characters.
Stations: 10 different booths with candy, small toys, and Halloween-themed crafts.
Marketing Plan
Social Media Campaign
Platform: Facebook, Instagram, and Twitter.
Content: Create daily countdown posts with sneak peeks of the haunted house, costume ideas, and event details.
Hashtag: #MapleGroveHalloweenBash
Flyers
Distribution: Hand out flyers at local schools, businesses, and community centers.
Design: A bright and eye-catching flyer featuring spooky elements and key details (date, time, location).
Email Newsletter
Recipient List: Community mailing list, local business subscribers.
Content: Include a special offer for early-bird ticket purchasers (e.g., free haunted house entry).
Local Partnerships
Volunteer Roles
Event Coordinator: Sarah H., manages the overall flow of the event and ensures all activities are on schedule.
Setup Crew: Volunteers arrive at 3:00 PM to set up decorations, activity booths, and sound equipment.
Registration Team: Anna B. and Mike T. handle ticket sales, check-in, and costume contest registrations.
Activity Facilitators: Julia S. and Sam L. oversee the Haunted House, while Jess M. runs the Trivia Contest.
Cleanup Crew: Volunteers begin cleanup at 10:00 PM, ensuring the venue is left in good condition.
Risk Management
Weather Contingency: Since most of the event will be indoors, there is no major risk. If the outdoor activities are affected by weather, we will move the Trick-or-Treat Trail inside.
Safety Measures: A designated First Aid Station will be set up near the registration area, manned by two volunteers with basic first aid training.
Crowd Control: Volunteers will help manage the flow of people into the Haunted House to avoid overcrowding.
Follow-Up
Thank You Notes: Send thank-you emails to volunteers, sponsors, and attendees within 48 hours of the event.
Event Highlights: Post photos and a video recap on social media the day after the event.
Survey: Distribute a short online survey asking attendees for feedback on their experience to improve next year’s event.
Plan Templates @ Template.net
