By writing a good proposal letter, you'll be able to fully convince your clients that your cleaning business is better than the competition. Your proposal should be able to identify and explain thoroughly your business' capabilities of performing services such as carpet cleaning, floor polishing, and window cleaning. If you wish to learn how to write a cleaning service proposal effectively, simply refer to the guidelines provided below.
1. Learn the Basics of Proposals and Why They're Used
How do you expect to write an effective and professional proposal for cleaning services if you don't even know its basics? Since cleaning proposals are meant to sell your services, writing a good one will involve excellent writing communication skills and some level of persuasion. Always remember that proposals are not entirely about your business and what it is capable of doing, but more about the client and how they can benefit from your services.
2. Gather All the Information You Need
Businesses would always want to send their proposals immediately when windows of opportunity are opened, but allowing yourself some time is usually necessary to make sure that your proposals turn out effective. It's very important to gather first all the needed information which includes the target clients, the potential loopholes of competitors, the budget estimate, the solution to the client's problems, and the possible costs.
3. Outline the Scope of the Service
The scope of the service is defined as the summary and should speak about the features, tasks, and schedule. This will define the who, what, when, why, and how of the statement. The benefit of outlining the scope is that it can actually give you a head start since most of these details comprise the body of the proposal. Also, this can help you verify if you have indeed all the resources for rendering your cleaning services.
4. Start Writing Your Cleaning Proposal in a Word Processor
Now you can actually start writing your cleaning proposal using a word processing tool of your choice, like Microsoft Word. Proposals commonly have a loose format, meaning it starts with an introduction that already summarizes the business and the services. The introduction is then followed by the body that tackles the details of the service. And for the conclusion, it simply informs the reader how to avail of the service.
5. Print Your Cleaning Proposal and Present it to Your Client
Considering that you have already proofread the content written in your proposal letter, you can finally get it printed in order to give a copy to your prospective client. An alternative to this is by sending your cleaning proposals via email, which means you no longer have to print out copies of it. Either way, just make sure to follow-up on your prospects frequently to see if they have any questions for you.