All business transactions require proper documentation. For payments, in particular, it is important for both product and service providers to ensure that every penny exchanged is noted. As someone working in the IT and Software industry, you will no doubt need to issue receipts after a client completes all compensation requirements. To simplify your work and reduce workload we are providing an entire range of IT and Software Receipt Templates available in Google Sheets. These templates feature ready-made formats that you can easily use for billing purposes. Tailored for the specific use of transactions within the tech industry, these templates are customizable and printable. Check them out, and download one now. Subscribe now to start downloading!

How to Make an IT and Software Receipt in Google Sheets?

A 2011 Business Insider article informed entrepreneurs that one of the surefire ways to ensure that you survive the tax season is to keep your business documents organized. It included receipts and expense reports. While the preparation of these documents is not everyone’s favorite activity, accomplishing them is of paramount importance. The good news for you, however, is there are a few trade secrets you can apply to be a pro at making receipts.

1. Set a Schedule

Setting a schedule for all your payment transaction activities is a useful habit to make sure that you accomplish them on time. A receipt needs to be prepared after the billing is complete and the money is sent. The schedule will help you remember when it is due and what date to put in the document.

2. Check Your Records

Before putting details in the receipt, review the information on that particular business transaction. Go over the invoice or notification of successful payment, and check if all items match. It is always better to have everything in order before you input something you cannot easily change.

3. Launch and Include All Important Information

Open Google Sheets and proceed with a 'blank' spreadsheet. Give an introductory note about the product or the services ordered. Proceed with tabulating the order, add all products or services in quantities in each unit. Even while using templates, always double-check if all pertinent details are present. This includes information about your company such as name, logo, and contact numbers, along with the specific service or product the client has paid for.

4. Review the Numbers

The main contents of a receipt are the items paid for, along with their corresponding amount. Make sure the numbers are correct, and they reflect the same amount as stated in any quotations, contract details, and invoices as agreed before.

5. Don’t Forget to Sign

Always remember to sign or put certification marks on all receipts you issue. This will make sure that the document is authentic and verified.

General FAQs

  • What is the purpose of a receipt?

  • When should a receipt be given?

  • What are examples of IT and Software services?

  • What is the difference between an invoice and a receipt?

  • What is the difference between a quotation and a receipt?

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