How to Create IT and Software Quotations in Google Sheets?
One may ask how companies maintain their edge amid the digital revolution of the economy. As most companies are turning toward digital platforms to advance their products, they are also always on the lookout for continuous software development. It is your goal to keep up with their demand by having a quote form ready. Here are some tips on how to keep your quote forms available.
1. Follow a Simple Format
For the clients, the only purpose of a quote is to know the amount that they are due. So make sure to have a format that will highlight these pieces of information. Allocate larger spaces in the form of the total amount.
2. Be Specific
Aside from the agreed price, quote forms also contain the specification of the product or service. In proposals or project quotation templates, for example, make sure to indicate the quantity or an estimate of the order and the specific brand and model. As for services, it is essential to state the scope of work explicitly and clearly.
3. Indicate the Terms and Conditions
The terms and conditions serve as the guidelines on the proper use of the quote form. These statements outline the use of the document and how each party should use it. Similar to the stipulations in agreements and contracts, it protects both parties.
4. File the Documents Properly
This last tip goes for both parties. The client or recipient must have a systematic method in filing these documents to compare the quotes from other service providers easily. As for the service providers, the documents must be in proper order so that there will be no mix-ups among other financial documents, such as invoices.
What is the difference between a quote and an estimate?
The prices that appear in both forms are estimates. The main difference is that the amount indicated in estimates is not yet final. It is still subject to change. The amount reflected on quotes is fixed. It is what both parties agreed upon.
What is a quotation?
Often mistaken as an invoice because of its similar template, quotations are given to a prospective client. This document is presented when the client shows interest and inquires regarding the services and goods of the supplier. The amount reflected in this quotation form reflects the particular need of the prospective client.
How do we get quotes?
Quotes are issued to clients who request it through formal quote request forms. While others receive an estimate even when they ask about the services or goods of the supplier through email.
What businesses usually need quote forms?
In the IT and software industry, the businesses that require formatted quote forms are suppliers for different software packages, hard drives, and equipment.
What is the difference between a quote and an invoice?
The main difference between the two is that an invoice is non-negotiable. It is formatted and given after finalizing the order but before the payment. On the other hand, a quotation contains the estimated payment. It is issued before ordering the product. For most companies, they use a similar format for both quote and invoice forms to achieve uniformity. Both forms are almost the same save for some elements like the inclusion of tax.