How to Make an IT and Software Invoice Template in Google Sheets?
Can you imagine what would happen if a software or IT company will not issue an invoice? They will not only miss a record of sales, but they might also lose the track of creating profits, especially if they land on an irresponsible customer. Tragic, isn't it? That is why issuing invoices is essential. Similarly, knowing how to make one is also vital for your company or business' success. Learn how easy it is to create and structure an invoice layout by taking notes on the guidelines provided below.
1. Always Be Concise
When formatting your invoice layout, make sure to keep it concise and accurate. Only include the essential information that you and your customers need to know. And as much as you want to include the full details or breakdown of the supplied software products or IT services, indicate a summary on the invoice. Provide other supporting details in a separate document or attachment if additional information is necessary.
2. Itemize the Products/Services Supplied
Even if you are encouraged to observe conciseness, this does not give you a free pass to be vague. Your customers would like to know the specific details of the transaction. Do not merely write "software" when you sell products or services instead specify every single and minute detail on it. Do not always rely on attachments to supply the transaction details; only do so when necessary.
3. State and Highlight Payment Terms
To ensure that you get paid and that the customers fully understand their responsibility, it is crucial that you indicate the payment terms. By doing so, a sense of urgency develops once the customer reads the contents of an invoice. Plus, the longer it sticks with them, the more they become reminded of their payment obligations.
4. Ensure Readability
See to it that your customers can read all of the information they need to complete their purchase payment. Consider the wise use of design elements such as grids and lines to separate text elements. Clever use of white space can also make your entire invoice design look less overwhelming to read.
Are invoices necessary for IT/software businesses?
Yes, an invoice is a necessary business document that ensures a customer's payment regarding a software product or IT services. It is also essential for your business to keep tabs and track your finances.
What are the main purposes of an invoice?
- To keep records of sales, its corresponding date, and payment details
- To file your IT company's taxes and to avoid the possibility of auditing
- To protect your business against any lawsuit filed by your customers
- To track your customer base which can be helpful for your marketing strategies
What details should you include in your receipt?
- Unique invoice number
- Date invoice issued
- Business details
- Customer details
- Software products or IT services supplied
- Quantity and price of products and services
- Total payable amount
- Due date
- Payment terms
What is the main difference between an invoice and a receipt?
The main difference between these two business documents is that invoices become issued to the customer before any finalized payment. At the same time, receipts are given after each payment, whether it is in full or partial.
What are the different types of invoices?
- Standard Invoice
- Credit Invoice
- Debit Invoice
- Mixed Invoice
- Commercial Invoice
- Utility Invoice
- Pending Invoice