A meeting without a comprehensive agenda, or no agenda at all, is the number one time-waster in a workplace. Such a meeting is often unorganized, goes off-topic, and worse, lacks purpose. So, what can you do to make a meeting as interesting and professional as possible? There is only one answer: use a professional agenda template to write a comprehensive agenda for the meeting.
What is an Agenda Template?
A printable agenda template is a pre-made document designed to help you plan every meeting before calling employees to the boardroom. Because many meetings often fall short of purpose and goals without an agenda, it helps to download a free agenda model in PDF or Word format, and then use the layout as a guide for writing comprehensive agendas for your next meetings. The content of the template is in the right order, making it easy for you to create a meeting plan that will not only serve the intended purpose of the meeting but also help you save time.
The Purpose of an Agenda Template
The primary reason why a meeting may turn out to be boring is that managers and CEOs often call for a meeting without creating awareness. What’s even worse are impromptu meetings whose agendas are known only to the person who has called the meeting. Employees need to be aware that there will be a meeting, on a particular day, at a given time.
Moreover, they need to know what the meeting is about – you cannot call for a meeting and keep people in the dark regarding the reason for calling the meeting. The purpose of an agenda template, therefore, is to inform people about an upcoming meeting, making them all aware that on a given date and at a scheduled time, they will be required to attend a meeting to discuss the matters outlined.
Features of an Impressive Agenda
An Impressive Header
Every document must have a title. Even the most boring articles have titles and an agenda template is no exception. The title of the document must be concise and simple. Readers should know that they are looking at an agenda, right after they read the title.
The Agenda must have concise, Objective Content
Objective content refers to the precise information that you would like to communicate. First, the agenda must have a target. Second, it must outline the goal of the meeting; goals are simply a list of what people will be talking about in the meeting. It is important to note that the content of the agenda will vary depending on the nature of pressing concerns, the formalities of your business, and the topics of discussion.