A project audit checklist is made for making the process of project auditing more smooth and easier for the auditors who are responsible for the execution of the audit. The project audit checklist helps on completing various projects on time, on a minimal budget, and as per the requirements of the user. The ultimate goal of a project audit checklist is to maximize the success of a particular project without missing out on any important elements.
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Key Points of a Project Audit Checklist
Success Standard Development
The first thing to include in a project audit checklist is to run interviews with the project sponsors and project managers to regulate and agree on the project’s success criteria. The checklist must include questions regarding the success criteria and it must be sent to the members of the core team and the other selected stakeholders. These stakeholders are directly involved in the project. It also focuses on their viewpoints regarding the project’s successes, missed opportunities, failures, and challenges.
Building Questionnaires and Setting Up Meetings
The auditor usually needs to develop an audit questionnaire that includes open-ended questions and send this questionnaire to the team. You must then check whether you have organized a meeting with the team to discuss their thoughts and ideas regarding the project’s current state. Check that you have a healthy discussion and try to address major project issues, concerns along with the challenges during the meeting. Make sure that you identify and agree on the best practices of teamwork and collaboration. You can then close the meeting and confirm the second step of the project audit checklist is finished.
Now you must carry out the individual research interviews with the key stakeholders that include project sponsor, project manager, team to recognize and discuss the past, present and even future problems. These problems may include challenges and opportunities of the project altogether. Start developing a report that summarizes the discussions and also helps in specifying the general problems of the project. This step also involves performing the root-cause analysis to recognize and gain insight into the core reasons for the problems. Make sure that you define and record the lessons learned that can improve the quality and performance of the other future projects.
The next step involves collecting all the records made during all the interviews and meetings that are conducted at the previous steps that are listed in a project audit checklist. Gather the information that is obtained from the questionnaires and combine the data from project documentation. Make sure to identify the solution that has been defined by the quality plan and that has been successfully applied to address the problems. Also, identify the opportunities that have been successfully realized and also determine other solutions that have been implemented. This report must be submitted to senior management.
What Does Project Management Audit Mean?
A project management audit can be said to be a bit different than the general definition of an audit. Firstly, it is a noun that means an independent and structured assessment in this context. The audit process is normally designed to determine the status of work that is performed on a project to ensure that it complies with the statement of work. This may include the statement of work, like the scope, time and budget of the project, along with the maturity of the project management process.
Factors to Consider While Audit Planning
You need to follow some of the project audit best practices to secure that the right parameters are monitored and audited. These set of best practice act as a guideline for planning the audit.
- The project auditing should be done even in the project early times so that it helps in ensuring that the process compliances are verified early.
- Make sure you take care while planning organizational level audits so that every department and the underlying business processes can be verified deeply for obedience to organizational values and processes.
- The best time for conducting audits is said to be just before completing each of the project phases or milestones. It will help in ensuring that the errors whether process, code or any other are not carried forward to the next phase.
- One more important fact to remember is that the audit team must be independent of the project team. The audit team must be trained in the audit process and practices.
- The audit team must also have a lead auditor who will act as the “go-to” person during the project audit activity.
- The audit scope and audit criteria must be clearly defined and the differences between the two must be highlighted. The audit scope defines the limits and the boundaries within which the audit will be done, although audit criteria provide the list of processes or standards against which the project would be audited.
The main purpose of the project audit checklist is to help the auditor to lay down the main items that will be required while carrying out a project audit. A project audit is conducted to identify the lessons learned that can help in improving the performance of a project or improve the performance of future projects.