Once when we were children, we loved our toys very much. From plastic cars, tanks, and trucks to airplanes and boats, we treated them as the real deal while our imagination ran wild. However, as we grew up, things got a lot more complicated, as the fleet became lifesize and real. This time, the tiny fleet manager that we once were grew to a person on a desk tracking down flights and routes, contacting mechanics and dealing with repairs, and the list goes on. Fleet management became a critical task as supplies need to get to their destination while upholding a good reputation in the industry. But, no matter how hard the job is, a little bit of the playful child within us can make management a bit more enjoyable.
What is Fleet Management
Fleet management is a logistical task that concerns itself with the vehicles. Among are leasing, purchasing, maintaining, marketing, and tracking the cars while including human resource management, especially to all people employed in the sector. The objective is to continue providing the transportation service to keep the logistics business alive and profitable.
Big Boys with their Big Toys
Admit it; you made your toy cars bump each other, while at the same time, you created a route for it to pass. Added to your collection are tiny action figures who either drove your vehicles or are passengers. Yes! The little imaginative mind is at play at the lonely corner of the living room while waiting for your parents to come home. You managed like a pro by knowing where to park, how to sort, and when to use the vehicles. More so, your vision and your hands were the guiding principles of the miniature fleet management.
Now let us go to a day called D-Day. Many movies draw inspiration from this event in WWII, and this moment is when the big boys played with their big toys. A simple look at the opening part of Saving Private Ryan can even help paint a clearer picture. Operation Overlord as part of the day is a result of long years of planning, especially when you want to transport a whole navy with armaments across the Atlantic Ocean and a narrow strait between the Third Reich and England. More so, you are going to send an entire arsenal of tanks, aircraft, and foot soldiers to the shores of Northern France and Southern Italy. Imagine the immense scale of tracking the routes, plotting courses, ensuring every soldier’s needs, and moving military cargo. Imagine the Allied efforts in selecting the appropriate vehicles, deploying mechanics, and the sums of money spent for the operation. Although the process experienced drawbacks, the Allied powers manage to push through, which was one of the first steps towards victory. Try to think the fleet management committee years before 1944 and the long days observing the Normandy landings. This case is fleet management at its dramatic action!
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6 Steps How to Do Fleet Management
Logistics’ most crucial element in the business is transportation, and it is no wonder that fleet management is a critical task to do. Effective use of vehicles and route planning makes the enterprise complicated but also profitable. Thus, follow this simple list below to execute with pinpoint precision your management strategies.
Step 1: Do an Inventory
You need to check the vehicles that you have so that you can use the numbers in your favor. Thus, grab your inventory sheets and go over the long list. Plus, knowing the vehicles in detail whether they are good at carrying heavier loads or for simple small ones. And you also need to know which trucks or ships are still fit for the service.
Step 2: Gather the Best Personnel
Since fleet management is a big coordinated task, then this is not the work of one person. You need to get the experts in every field like mechanics, chauffeurs, trackers, and many more. Make sure these specialists are doing their part after signing a legal contract. Although an overall supervisor is necessary, he or she cannot move a system alone.
Step 3: Keep Track
Managing your vehicles and their transportation routes is a prerogative in this business. You need to check the progress of every delivery and even try to find alternative ways to make it faster and efficient. Also, you need to check the conditions of your fleet if performance optimization is still possible. There is even telematics to help those in the main office in viewing the transport in real-time.
Step 4: Make Reports
Status reports are essential in the management process as these documents will guide you in making action plans. Keeping track must be side by side with making updates. So better prepare those authentic reports so those top executives can make critical decisions.
Step 5: Review
Now and then, all documents need reviewing because its truth value is a top priority. More so, you need to look at the system again, whether it is bringing more advantages over losses. Plus, constant reviewing of the system means opening up development in fleet management logistics.
Step 6: Schedule Planning Sessions
Constant planning is the main caveat for an industry that wants to survive and improve. That is why it is healthy for fleet management companies to lump up their desk calendars with busy schedules for upcoming meetings. Your bosses need strategic plans to always stay on the road.
Excellent management skills make success happen, whether it is war or business. So, better ramp up your supporting fleet management documents to work as a true tactician. Winning sure victories and profitable trade comes with managing the supply chain and the vehicles that come along with them.