Be it your wedding day or a small party that you are throwing for your loved ones on their birthday, everyone wants these special days of their lives to be perfect and event planner takes this responsibility. If you are into the event management business or planning to start one, you need to plan things properly. After a successful event, make sure you send a professional event planner invoice to leave a lasting impression. Let’s tell you how to make a professional event planner invoice and how you can download some preset invoice templates to make your work easy.
5 Steps to Make an Event Planner Invoice
Step 1: Make It Engaging
Your profession allows you to arrange the most memorable days of the lives of your clients for them and your invoice should speak this. Make sure that it is not a run of black ink on white paper with boring financial details. Rather, it should convey the mood that you are going to set for the party. Make it colorful and interesting so that it can engage the attention of your client and set them in the mood for fun!
Step 2: Make It Memorable
Once the party is over, the only memory that the clients have of the event manager is the invoice that they send them. Make it lively and interesting for them so that they are remembered of the great event that you have organized. Include a hint of color by providing it with an interesting and fun-filled background. Select the background on the basis of the occasion and let the numbers tell the rest of the story.
Step 3: Include All Important Information
While you need to make an engaging and memorable invoice that speaks how important the needs of your clients are for you, it is also very important to include all the details in your invoice. Keep the information on the expenses as detailed as possible. Also, adjust all the details on the invoice in a manner that it is easy to understand for the one who receives the invoice.
Step 4: Highlight the Important Details
Even though your focus is on the mood, when you design your invoice, keep in mind that the monetary expenses are the key information that it is supposed to convey. Select a font that is clear and does not keep a background that conceals any of these details. Highlight the information that is more relevant than the rest by increasing the font size and make sure that nobody can miss those details.
Step5: Do Not Miss Your Contact Details
While designing your invoice, make sure that all the contact details for you or your organization are there. Include the details of the person involved, their phone number and email address. If you have an office where your clients can visit you, do not forget to write a complete address that can be located easily. Here are some of the best event planner templates collected and brought to you.
5+ Event Planner Invoice Templates
Basic Event Planner Invoice Template
This is a highly relevant event planning invoice format for an event planner because of the amount of information that it includes. The logo of the company conveys a great deal of information in very less space and almost without no words. The details of the services are properly included and the dash of color adds life to this invoice. If you want to keep a track of the business that you have performed, it can serve as a good record as well.
Event Planning Invoice Template
Generic Event Planner Invoice Template
This sample is for catering companies but can be used by all event planners without any problem. The positive points of this basic invoice templates are the details that it includes. It has complete information about the event planning company, the clients, venue and all the expenses. Not only this template is perfect for sharing the details with the clients but also ideal for keeping a record for the event planners.
Modern Event Planner Invoice Template
The highlight of this simple invoice templates is the manner in which all the information is broken down into different parts or pages. If your event also includes so many details and you feel that it is mandatory to share all of them with the clients, this is the best option for you. This is a pretty neat and well-organized invoice template for event planners and organizers, with an itemized display of the various price components to make the invoice detailed and comprehensive.
Comprehensive Event Planner Invoice Template
This event quotation template for an event planner invoice is ideal for big events. The information is included in a letterhead format that allows you to slip in all the details into the invoice without any trouble. Besides, the dedicated page for the logo in the end makes it easy for the client to keep your company in mind when they will need an event planner next time.
Professional Event Planner Invoice Template
This interesting and colorful format for an event planner invoice is ideal for event planners. It contains all the important details of the event and presents it to the client on the basis of the time duration. If you are also organizing an event within a time limit constraint, it will be helpful for you to convey the details of the same to the client.
Standard Event Planner Invoice Template
With this printable invoice template, it is very easy for the event planner to share the details of the expenses for the event. The best feature of this template is that it also allows you to share the detailed terms and conditions that your clients need to take care of.