How scary would it be if you would land up in a new country without a map, without any idea of their language or no clue of the directions? Well, that is what a meeting is exactly without an itinerary. An itinerary is a list of specifically what a meeting is going to be about. It comprises the agenda, the objective of the meeting, the sub-topics that need to be discussed, the decisions that need to be taken so on and so forth. You will not have to go clueless into a meeting once you have your itinerary in hand.
5 Steps to Create an Itinerary of a Meeting
An itinerary is an important piece of document and you need to take special care while making it. If any of the details are missed out it might result in a major blunder in the meeting.
Step 1: Be Careful About Listing the Agendas
This includes both the main and the hidden agendas. Check which agendas need to be approved and which not and list them accordingly.
Step 2: Meeting Objective Should Be Clear
Do not get diverted from the main objective. Let others know what you have in mind.
Step 3: Allott Time to Each Agenda
Each agenda should be given adequate time so that the meeting is not done in a rush.
Step 4: Keep Time for Opinions
Others need to give their valuable feedback and opinions. Therefore, keep time for listening and considering them.
Step 5: Keep Time for Decision Making and Authorization Processes
This is the most major part of the meeting. Keep it in the end. Allott enough time to this.
9+ Meeting Itinerary Templates
1. Meeting Itinerary Template
This itinerary template of a meeting can be downloaded in DOC and PDF format as well. It has been divided into time, task and status categories. Once the agenda of the meeting is covered the status can be changed. This template will help you make sure the agendas are completed within time.
2. Business Meeting Itinerary Template
This business meeting itinerary template has dates of business meetings, the agendas listed and the time allotted to complete each. To check the progress of the meeting there is also the status option. So get this template now!
3. Free Business Travel Itinerary
Business travel sounds good, isn’t it? Well, it would be better with an itinerary to plan everything. This business travel itinerary template lists how a business meeting went. It details the time allotted, the venue for the meeting, the status of the various agendas in the meeting and so on.
4. Meeting Itinerary Sample
This sample meeting itinerary template sample shows you how a meeting itinerary is. So next time you plan to make an itinerary keep this sample in mind. It covers all the topics that should be there in an itinerary.
5. Itinerary Meeting Example in PDF
Itinerary templates in PDF are now available. Download this template in the PDF version and you shall see how a itinerary is successfully drafted. It comprises details of agendas, decisions taken, meeting venues and every other important detail.
6. Annual Itinerary Meeting Template
This annual itinerary template can be used in case you are planning for a meeting that shall be held at times in the same calendar year. This template shows dates, meeting times, venues, agendas, statuses which are kept in track concisely.
7. Technical Meeting Itinerary Example
This technical itinerary template is actually a trip itinerary which you can use to plan in detail your plan of action during a trip. This will help you save time and you can visit all the important places in time. Allot adequate time to each action and you will successfully draft your itinerary.
8. Workers Itinerary Meeting Template
This sample meeting itinerary for worker’s meeting is a briefly planned termplate divided agendas into time slots of the same day. If you are planning for a simple meeting that does not involve too many processes you can go for this template.
9. Task Meeting Itinerary Example
This task meeting template roughly chyalks out what events are going to precede and follow a meeting. It can be used in case you arte planning for something sililar. This itinerary will help you as well as the participating members to know whta to expect after what.
10. Group Meeting Itinerary Template
An event itinerary template for example this group meeting itinerary is just what you needed in drafting a group meeting agenda. Time slots have been allotted carefully to each process- from ice breaking to group discussion to questions to voting etc. This template is extremely helpful in approximating how much time a group meeting could take.