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10+ Best Purchase Order Templates
Jun 14, 2019
In the industry, buying of goods, items, and assets is constant, so it’s no surprise that purchase orders are one of the most frequently used documents in businesses. These documents are issued to a seller from a buyer. It contains the type, quantity and quality of the goods that a buyer wishes to obtain from the seller, and other important info. Utilizing purchase orders has a lot of benefits such as efficient operations, reduced fraud, better information, efficient controlling and planning, and accurate records. In this guide, we will show you on how to create a quality purchase order.
5 Steps in Creating a Purchase Order Document
Step 1: Choose a quality computer application.
There are literally hundreds of applications that can create documents. But the best ones are MS Word and MS Excel. If you happen to be using a computer that has a Windows OS, then these two applications are already there for you. Both of them provides all the needed tools to make a purchase order document.
Step 2: Use clear and simple-looking fonts.
Avoid using fonts that are too fancy-looking. It is a standard for every business document to use readable and clear fonts. Consider using Calibri, Times New Roman, Cambria, and Helvetica.
Step 3: Provide blank spaces for important info and details.
Make sure to provide enough space for dates, names, contact numbers, emails, and other necessary information. It’s up to you if prefer placing an underline beside them or not. However, it’s much better if there is.
Step 4: Use charts and tables.
In MS Excel, all you have to do is tweak the grid lines to make them suitable for your purchase order document, and make them visible as well. But in MS Word and other word applications, you have too manually add charts and tables. Charts and tables are most useful when listing down the goods to be bought, including its quantity and quality.
Step 5: Apply finishing touches.
Don’t forget to embed your business logo at the top of the purchase order. It’s best to place them at the top center, or at the top right. Below your business logo, write down your business’s contact details such as mailing address, contact number, social media pages, and official email.
10+ Best Purchase Order Templates
1. Purchase Order Template
The Purchase Order Template provides you with everything that a purchase order should have. It provides spacious lines for writing down necessary contact details and information, and it has a quality chart that makes it easier to enumerate the items to be bought. All you have to do with this template is basically fill in its blanks.
2. Simple Purchase Order Template
This template with the name Simple Purchase Order Template has a ready-made outline of the important details and information for both the buyer and the seller. This is most useful if either side of the party wants to have a means of direct contact with the other. Below is a small editable and expandable chart where the list of items should be written. You can own this template in just a few steps, starting by clicking on its ‘download’ button.
3. Restaurant Purchase Order Form Template
Even though this template’s name is Restaurant Purchase Order Form Template, it doesn’t mean that only restaurant businesses can use this. You can make certain changes with it to make it more suitable with the nature of your business. But if you’re a restaurant owner/manager, then this template is specifically made for you. So why not own it now?
4. Purchase Order Document
The Purchase Order Document has similar attributes and qualities with the first template listed on this article. What gives it a slight edge is that it provides three lines of writing-space for additional notes below. You can even edit this template in four formats, most notably MS Excel and MS Word. Owning this template will certainly save you some time compared to making one by yourself.
5. Simple Purchase Order Document
The Simple Purchase Order Document meets the standards that a quality business document should possess. It has a clear and readable font, has no unnecessary artistic design, and has proper spacing and formatting. It actually has similar qualities with the second template listed on this article, such as providing spaces for all the important details of both the buyer and the seller.
6. Purchase Order Letter Template
The Purchase Order Letter Template is a document you should consider owning because of its letter’s professional and courteous approach. The letter’s contents simply acknowledges the nature of the transaction between the two parties, and it also includes some important details. At this template’s center is where its table is located. The table and the entire template itself can be edited with the use of MS Word and Pages.
7. Free Purchase Order Form
The Free Purchase Order Form is probably the simplest template on this list. It provides a portion for some short details of both the buyer and seller, and a simple chart that contains the item names, item descriptions, quantity, unit price, and sum total. Below it, you can find a spacious box for writing additional notes concerning the transaction. There’s no risk in giving this template a try since it’s offered for free.
8. Free Purchase Order Confirmation Template
The Free Purchase Order Confirmation Template is a simple-looking yet very functional purchase order template. It’s most useful when the need for impromptu purchases arises. The reason why is because it’s easy to use and easy to edit with the help of six formats which includes MS Word and MS Excel. Owning it won’t even cost you a single penny.
9. Free Purchase Order Format
The Free Purchase Order Format is yet another free-to-download template on this list. It has a provided space wherein you can write down your desired shipping method and the required date you expect the items to arrive. This is what give this template a slight edge among the others on this list. This template would also come in handy in case of some impromptu purchases.
10. Sample Purchase Order Template
gem.compaq.comThe Sample Purchase Order Template is a prime example on how a purchase order’s flow should look like. It’s simplified in a way that it doesn’t leave out the necessary contents of a purchase order. You can use this sample as a reference when making your own purchase order, or you can use it as a template. You can own this instantly with just a single click of its ‘download’ button.
11. Purchase Order Request Form
mrc.utexas.eduThe Purchase Order Request Form is another good example on how a purchase order should go about. It provides a complete detail about all the needed information regarding a transaction such as names, addresses, and contact numbers. It’s table is also very spacious, allowing you to provide enough details about an item. You should consider downloading this template and make good use of it.
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