14+ Information Technology Project Proposal Templates – PDF, DOC, PSD, InDesign

Humans have been dealing with information since their dawn. They have been storing, retrieving, manipulating, and communicating information since the development of writing. It is just in recent years that they have harnessed the power of electricity and electronics to do so. Though just a recent development, the field of information technology is just a recent development, our current generation is dependent on it.

In a world run by smartphones and other internet capable devices, information and technology are unavoidable and the field of information technology is a hot topic. So hot in fact that project in or relating to the field are popping up nonstop. Getting these projects off the ground is another story, however. Projects cost a lot of money. Projects in the field of information technology cost load more money. Information technology projects involve computer hardware and software, electronics, semiconductors, the Internet and other telecommunications equipment. These things can be expensive. You may also see final year project proposals.

IT Project Proposal Template

IT Project Proposal Template

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Project Proposal Template

project proposal template
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IT Project Proposal Template

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Furthermore, a lot of information technology projects are emergent in nature, that is trying to do something that hasn’t been done before. Without any precedence, there is a lot of risk in supporting that project. Nobody wants anything that is both risky and costly. Risky and costly scares a lot of investors and supporters. These people require assurance. You may also see project proposal in PDF.

Project proposals exist for this purpose. Project proposals are documents that provide all information needed to launch or fund a project. This proposal is then submitted to potential stakeholders and investors for review. The proposal will help the said people to whether go ahead and grant funding for the benefit of the project or if the project is a no go. The project proposal is also an outline of the plans of the implementing person or organization about the project, its intention and implementation, management and expected results. A well-written project proposal is usually the first component of a successful project.

Proposal Template for IT Project

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Project Proposal Sample for IT

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ITS Services Proposal for Change

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Computer Center Project Proposal Template

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Types of Project Proposal

Before starting on your project proposal, it is important to know about the type of project proposal that you are going to write. You may also see school project proposal templates.

There are different types of project proposal including the following:

1. Formally Solicited

Sometimes, a company or a person would ask for proposals. A formally solicited proposal is a response made for such occasion. It is a response to an official request for a proposal. A formally solicited proposal is in a way usually the easiest type to write. A proposal usually needs to make sure that the audience or customer is satisfied with the inner workings of the proposal. The Request for Proposal (RFP) document will usually have that and maybe more. In a way, writing this proposal would be akin to a checklist of the customer’s wants and needs.

2. Informally Solicited

If something formal exists, there is usually something informal to counter it. One can not be formal if there is nothing informal that defines its formality. And just as there are formally solicited proposals, there are informally solicited proposals. Informally solicited proposals are basically the same with the formally solicited ones except that they are less detailed. Writing an informally solicited proposal is the same as writing the formally solicited proposal except that the latter requires a lot more legwork to complete. You may also see NGO project proposals.

3. Unsolicited

Unsolicited proposals are the type of proposals that nobody asks for. That does not mean they are unwanted either. These kinds of proposals can hold a great value. These kinds of proposals are thought of by the people submitting them. They could be inspired by everything, from a good night’s dream to a eureka moment in the toilet bowl. The fact that they are unsolicited makes them the hardest proposals to write, however. In order for this proposals to be pushed through, they would need to be more persuasive. This means that these types of the proposal need more verification and confirmation. The writer of these types of the proposal must be more convincing on the success or it to pass. You may also see development project proposal samples.

4. Continuation

Continuation proposals are types of proposals that are essentially reminders and updates for ongoing or already approved projects. One can argue that these are not proposals at all as one really is not proposing or pitching any new project. Usually, this type of proposal is reserved for when the project has to proceed to the next step as a way to ask for more funds. You may also see grant proposal templates.

5. Renewal

Like the continuation proposal, a renewal proposal could hardly be considered a project proposal at all. A renewal is usually written when an ongoing project is completed or if it has been deemed useful and supporting such endeavors could be a waste. It is usually the goal of the renewal proposal’s writer to make a strong case for the continuation of support for the dying proposal. A renewal proposal should be able to show the value an ending proposal has to its investors or supporters. You may also see education project proposals.

6. Supplemental

There are times when a project increases its scope and the resources initially asked for becomes inadequate. There are times when the resources originally asked for in the proposal is simply lacking. A supplemental project proposal is used to address these concerns. A supplemental project proposal seeks to justify the need for such extensions. This could be because the estimates need updating or some new problems or information have been acquired that requires additional resources to continue. You may also see training project proposals.

Computer Science Project Proposal Template

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Computer Science Research Project Proposal Example

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Information Technology Project Proposal Template

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IT Sample Project Plan

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What to Include in an IT Project Proposal

IT projects benefit from a proposal because most IT projects need heavy funding. An IT project proposal should include the following things among others:

1. Summary

The summary of your project proposal should bear with it the proposed project name. It should also include the purpose of the proposal. Furthermore, an executive summary should also be included.

2. Objectives

Nothing is done without reason. This section is where the purpose of the proposal goes. What outcomes to expect when this proposal is finally completed and who will benefit from that completion should also be written in this part. You may also see construction project proposals.

3. Project Description

This is where the meat of your project proposal goes. Included in this section are the project background, the problem definition, and their proposed solution. Also found here the analysis of the solution’s strength, weakness, reliability and other properties of the proposed solution. The project component that will be needed will also be detailed here along with other specifics of your project. You may also see IT project proposals.

4. Benefits

One usually does not back a project if there is nothing in it for them. Listed in this section of your proposal are the benefits that you and your investors will gain when the proposal is completed. This can both be the tangible and intangible benefits. Specify the separately. You may also see college project proposal templates.

5. Costs

In writing the expected cost of the project that is included in this section, break it down and write with it the budget analysis. You can break down the budget by the phases the project will go through. Of course, include the total budget required and the budgetary limits.

6. Business Case

The business case is the justification of the proposed project. This is written based on the expected costs and benefits including the Net Present Value (NPV), ROI (Return Of Investment), Internal Rate of Return (IRR) and payback calculations. In a sense, this is the highest level goals of the project and as such, this should also include the vision of the project.

Sample IT Grant Proposal

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Tech Proposal for Management Information System

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Education Program Project Proposal Sample

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Web Portal Project Proposal Sample

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7. Methodologies

This part of the project proposal is where the outline of how the requested funds detailed in the cost section will be used in accomplishing the goals of the project. This is basically the operational plan of the project proposal. It is a good idea that each methodology is justified or have the blessing and approval of some expert. You may also see research proposal templates.

8. Project Plan

This is where you can outline the project plan its key activities, dates, and deliverables. Some other things to include in this part of the project proposal is the list of milestones for completing the proposal and the measurements or metrics for the outcomes. Basically the monitoring and evaluation part of the project proposal.

9. Time Scales

Detailed in this section of the project proposal is the proposed start and end dates of the implementation. This can could also include the expected dates of when the milestones are predicted to be accomplished. You may also see construction proposal samples.

10. Project Management

Specified in this section of the project proposal are the proposed methodologies of how the project will be managed. The supervision and organization details will go in this section along with the communication details during the time of implementation or execution of the proposal. You may also see grant proposal templates.

11. Resources

Included here will be a list of the specific resources needed in conducting the project, how these resources will be allocated and who will be responsible for such activities. In the case of human resources, this section will specify the qualifications, experiences, skills, and training required for the persons involved. You may also see art proposal templates.

12. Risk

Risks are unavoidable when doing projects. Risks should be specified in the project proposal so that investors will be aware of what they are supporting. Including the risk in your proposal will also give them a chance to judge properly if they can indeed give support to the project. You may also see printable event proposal templates.

13. Assessments

In the case of solicited proposals, there will almost always be alternative proposals. This section will include evaluations of those proposals and why they have been rejected. This part will also include the implications of doing nothing to the problem and why something should be done instead. You may also see research proposal template samples.

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