In every company, some of their employees are sent out to attend a conference regarding on a relevant topic prevalent in their industry. These conferences talk about the challenges being faced in the industry and how to make a counter attack for it.
At the end of every conference, an employee is tasked to write a conference report. There is usually a deadline in the submission of the said document. It is urgent for this report to be done right away to keep the ideas fresh and relevant. Conference reports also show the employee’s learning and expectations throughout the whole event.
A conference report is a written document on what happened during the conference. It normally spans multiple pages as it details the key speakers in the event, what it is about, and what it seeks out to do in the process. The main purpose of writing a conference report is to give other people who did not go to the event an idea on the topics being covered.
The conference report also summarizes the whole event. It gives the gist of each speaker’s topic. Writing a conference report is also an exercise for the employees attending the conference. It sharpens their skills when it comes to details. Writing one calls for a need for accuracy.
Writing a conference report can be quite taxing as it demands a lot of paperwork and concentration. To help you in writing the report, follow these simple steps:
1. List down the people.
First and foremost, your report should start with the key people speaking in the conference. Include their current position in their companies and a brief background about them. You can also write one to two lines about what they spoke. They have the strongest authority to speak on the subject matter at hand.
2. Write the original goal of the event.
Every conference has its own goal. List down each of this goal and notice how it helps in changing the direction of your business. If your business is going through massive changes, attending the conference can help you in achieving the goal that you want for your business.
3. Write down the highlights.
Every speaker has good points in his speech during the conference. Take note of these highlights and include them in your report. There are some pretty good lessons that you can learn with these highlights. New trends are being talked about, and they can make an impact on the industry that you are working in. You can also ask the speaker after the event if you want some clarifications about some points in his speech.
4. Write down the lessons you learned.
Every conference will surely teach you something. Write down everything that you learned while attending the conference, and you would apply each lesson from this day forward. Every lesson is something that you can use in your future work endeavors.
5. Write about notes and expectations.
You can also include your personal notes and expectations in the event. Write a few good points in the conference, including those that need to be improved. Send the same copy to the event organizer so they would know what to work on more next time.
6. Finish the report within 72 hours.
A maximum time limit of 72 hours or 3 days is enough for the report to be finished. It keeps the ideas and the feeling of wrapping up the conference fresh. Three days are enough for you to write everything about what happened in the conference. Writing the report a week after the event kills the hype and significance of the conference.
After writing the entire report, make sure to proofread it to get rid of spelling and grammar mistakes. Reports should be free of these mistakes and be read with such smoothness.
Conferences are not just about talks and feeling sleepy as the event goes on. It has some advantages to you as an employee, and in your business as well. Here are some benefits in attending conferences:
1. Learn from the experts.
Conferences are a great way to learn from the experts in the field that you’re working in. These people have the authority to speak on their experiences in the industry. Every experience is worth your attention, and there are lessons to be learned from it. Every new lesson is useful in your field of expertise. Do not just sleep on it.
2. Meet new people.
Attending a conference is an opportunity for you to meet new people in the same industry you work in. You can also learn something from them. There is a chance for you to talk about the perks and sweats of the job that you have. It is also a new way to create new memories.
3. Expand network.
Conferences enable you to expand your network. You meet people from all walks of life in the same industry. It widens your reach and get referrals from these people, which can help your business in one way or another. From this perspective, conferences expands your current network and you are bound to build another one.
4. Keep with the current trends.
In conferences, most of the topics talk about the current problems and the long-term solution to it. It does not just talk about the now, but what’s in store for the upcoming years as well. Conferences give you several ideas on the current trends and how to utilize them to your own advantage.
5. Have some fun.
Conferences offer not just new learning but fun as well. In between talks, there are activities that keep the interest of the attendees alive and burning. It allows you to loosen up and enjoy the remaining hours of the conference. Teamwork is also built with your newfound friends and the people you share a table with.
Conferences offer fresh ideas and some fun to employees. It may be held for a day or for a week, but every lesson that comes along with it is important for the purpose it may serve.