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10+ Travel Timesheet Templates

Timesheets are used by employees to keep a record of the time they spend working at the office or traveling around to work on different projects. The employee will maintain a travel timesheet to record his on-duty meetings with clients during work hours. The information recorded in this sheet document will be used while calculating the employee’s pay for the month.

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5 Steps to Create a Travel Timesheet

Step 1: Provide Blanks to Enter Employee Details

The travel timesheet should leave blank spaces to record the main details of the employee such as his complete name, as well as the designation or post that he carries. In the case of interns or apprentices, they can enter the name of the department or faculty head that they are practicing under during that period.

Step 2: Enter the Start and End Dates of the Pay Period

Leave blank spaces to enter the start and end dates of the working period. In most cases, this period would cover an entire month. However, in the case of visiting interns, the dates may vary according to their training period. These details will be used to calculate the amount that the employee will be paid.

Step 3: Use a Table to Record Days and Dates

It is easier to record data in a tabulated format, as it helps to keep things neat and organized. Insert a table in your document and use the first two columns of your table to enter the days of the week and the corresponding dates respectively.

Step 4: Record In and Out Time

Use this column to enter the total hours of work spent on duty, by calculating the ‘In’ and ‘Out’ time. The employee will have to specify the names of the clients he has visited during his out time or the projects he has been supervising during that period.

Step 5: Calculate the Total Hours On Duty

The total hours of work can be calculated easily after all the relevant details in the table are entered. The timesheet will then have to be approved by an authorized person who will sign the document after he is satisfied that all the details entered are correct and up-to-date.

10+ Travel Timesheet Templates

1. Travel Timesheet Template Example

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File Format
  • PDF

Size: 21 KB

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This is a timesheet template in PDF that is used to records the travel schedule of a permanent employee who spends about 30 minutes for daily commute to the office. The travel time is not included in the regular work hours unless he is traveling for a company meeting or project work.

2. Travel Timesheet Sample

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  • PDF

Size: 1 MB

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This is a detailed and elegant looking timesheet template that is used to calculate travel compensation of employees based on the time required for the daily commute, and whether their travel is work-related. In cases where an employee travels from home to a work site, the time taken to travel from his home to the office will be deducted from his paid travel hours.

3. Travel Time Sheet Format

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File Format
  • PDF

Size: 31 KB

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This is a travel timesheet format that can be used to calculate the number of hours an employee spends on travel daily. In addition to the usual daily timesheet, another table is used to record the time required to travel by car daily to the project site in kilometers.

4. Editable Travel Timesheet

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  • PDF

Size: 269 KB

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Here again, we have a perfectly designed editable travel timesheet template in PDF which can be useful for any organization to record the travel details of its employees so that they can be suitably compensated for work-related travel. Here, however, the supervisor is authorized to decide the estimated time required to complete each task, which the employee should try to follow to get compensated.

5. Simple Travel Time Sheet

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  • PDF

Size: 81 KB

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This is a sample hourly timesheet template which is self-explanatory as it clarifies all matters relating to travel during work hours and for reasons related to work. For one day assignments, the employee will be paid for additional time over and above normal time spent on daily travel. More information regarding travel hours and related compensation is given below the table.

6. Printable Time Sheet

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  • PDF

Size: 164 KB

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This is a printable timesheet templates that gives us a well-organized format for calculating travel mileage and related compensation. Employees will need to fill up all their travel details and get it attested by an authorized signatory after which they can go ahead and claim their compensation.

7. Professional Travel Timesheet Templates

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File Format
  • PDF

Size: 90 KB

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This is a travel timesheet template that is used to record the travel time of medical therapists who travel to different places to conduct therapy sessions. The total daily mileage and ‘in’ and ‘out’ time is calculated to arrive at the total working hours. The sample timesheet will be approved by the work supervisor before processing.

8. Travel Timesheet Sample

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  • PDF

Size: 308 KB

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Here is a travel sample timesheet template that is used to keep records of the travel time of medical students who are participating in medical camps across various locations. The medicos will be paid for extra mileage, and are required to arrive 15 minutes before time and help in setting up the clinic. The timesheet will need to be submitted once in two weeks to avail of travel compensation.

9. Modern Travel Time Sheet

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  • PDF

Size: 73 KB

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This is a modern travel weekly time sheet template that has been created to record the travel and duty hours of medical assistants who travel to different locations to complete therapy sessions. It is a blank template with a simple layout that any organization can use to keep travel records of its employees regularly.

10. Corporate Travel Timesheet

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  • Word

Size: 4 KB

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This free time sheet template is used to calculate the compensation for an employee who has been traveling on duty. The total compensation can be arrived at by deducting the time spent on personal work from the total travel hours. Extended waiting hours and regular commuting time will not be included in the paid travel allowance.

11. Travel Timesheet Layout

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File Format
  • Word

Size: 9 KB

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This is a simple travel timesheet template designed in Microsoft Word that is used to calculate the travel time in kilometers that an employee has had to cover to attend a company meeting at a particular place. The timesheet can be easily modified and used to record more than one travel schedule.

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