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6+ Smoking Policy Templates

Employers often have to face a unique problem when dealing with their new employees: How do they institute a smoking company policy while simultaneously not demonizing the needs of employees who smoke?

6+ FREE POLICY Templates - Download Now Adobe PDF, Microsoft Word (DOC), Google Docs, Apple (MAC) Pages

The answer lies in creating a company business policy that takes the needs of both non-smokers and smokers into account. Here are some useful tips that can help you accomplish this task analysis.

Smoking Policy Template

File Format

Size: A4, US


Sample Smoking Policy

File Format
  • MS Word
  • Pages

Size: A4, US



University Smoking Policy Form

Sample Smoking Policy Form

Example of Smoking Policy Form

Basically Schedule a general discussion with your employees regarding the smoking policy within the office. You should have both smokers and non-smokers present during this staff meeting. Although you as the employer can ban smoking from the workplace, you have to look at the situation of your company proposal carefully. You may have a large number of employees who are smokers, so banning smoking outright is not the ideal thing to do. So, you need to consult with all your employees in order to learn how to implement effective smoking restrictions in an equitable manner.

When crafting the policy, be sure to include the following details:

  • The reason for why a smoking policy has to be implemented and how it will be able to increase employee performance and productivity
  • A clear statement on where smoking is prohibited
  • A clear statement on the designated areas where employees are allowed to smoke
  • A statement format on whether or not your company allows smoke breaks
  • The disciplinary procedures and actions taken for employees who break the policy (which may include possible employee termination)

Smoking breaks

As mentioned earlier, you need to decide whether or not you will allow your employees to go on smoking breaks. You have to think about the situation very carefully. You can decide that employees cannot have smoking breaks and may only smoke during their lunch schedule hours or their specified break schedule times.

On the other hand, you can state that the employees may have smoke breaks whenever they please, so long as it does nothing to negatively affect their performance appraisals.

Sample No Smoking Policy Form

Non-smoking Policy Statement Form

How to handle violations of the smoking policy

Depending on the severity of the issue, it is possible to remove the employee from the company for violating your smoking policy. For example, if the person accidentally started a fire simply because he or she carelessly disposed of cigarettes on company grounds, then that is definitely a good reason for employee termination.

Another good reason for determining the appropriate level of disciplinary action is if the employee takes too many unauthorized breaks and this results in his or her performance decreasing dramatically. You can issue a written warning to the employee, but if it gets out of hand, you can suspend or even terminate the employee if he or she continues to fail expectations in terms of performance appraisal.

There are many other ways that you can institute a smoking policy in your company. The important thing to remember is to always consult with your employees before making a final version of the policy format. Soliciting employee input is the most surefire way of guaranteeing that the general policy will be accepted by everyone.

For other business-related articles, check out the rest of our website.

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