Patient Advisory Team Charter

I. Introduction

The Patient Advisory Team at [Your Company Name] is established to ensure that the voice of patients is heard and incorporated into decision-making processes regarding the development and implementation of new medical technologies. This charter outlines the purpose, responsibilities, structure, and operating guidelines of the Patient Advisory Team.

II. Purpose

The purpose of the Patient Advisory Team is to:

Provide [Your Company Name] with valuable insights and perspectives from patients to enhance the quality of medical device development and innovation.
Collaborate with [Your Company Name] to co-create solutions that prioritize patient needs and experiences in the field of medical technology.
Serve as ambassadors for [Your Company Name] within the patient community, fostering trust and communication between the company and patients.

III. Objectives

The objectives of the Patient Advisory Team are to:

Advise: Offer feedback and recommendations on the development and implementation of new medical technologies based on personal experiences and expertise.
Collaborate: Work closely with [Your Company Name] to co-design patient-centered solutions, ensuring that products meet the needs and preferences of the patient community.
Educate: Increase awareness and understanding of patient perspectives among [Your Company Name] staff, fostering a culture of empathy and patient-centeredness.
Promote: Advocate for patient-centric policies and practices within [Your Company Name], striving for excellence in patient care and satisfaction.

IV. Membership

A. Composition

The Patient Advisory Team shall consist of 12 members representing diverse backgrounds, experiences, and perspectives. Members may include:

6 Patients or caregivers directly impacted by chronic kidney disease
4 Healthcare professionals with expertise in nephrology
2 Community advocates or leaders passionate about improving patient outcomes

B. Selection Process

Members shall be selected through a nomination process facilitated by [Your Name] and approved by the Patient Advisory Team Steering Committee. Criteria for selection include:

Demonstrated commitment to improving patient care through previous involvement in patient advocacy, healthcare initiatives, or related activities.
Ability to collaborate effectively in a team setting demonstrated through past experiences or references.
Diversity of perspectives and experiences, ensuring representation from various demographic groups and backgrounds to enrich discussions and decision-making processes.

C. Term Length

Each individual who is a member is under obligation to serve a term that lasts for two years. When this term ends, there is an option to reappoint said member. However, this reappointment is only possible if both parties involved reach a mutual agreement on the matter.

V. Roles and Responsibilities

A. Chairperson

The Chairperson, appointed by [Your Name], shall be responsible for:

Facilitating meetings and ensuring productive discussions
Representing the Patient Advisory Team in meetings with [Your Company Name]
Liaising between the Patient Advisory Team and [Your Company Name] leadership

B. Members

Members of the Patient Advisory Team shall:

Attend scheduled meetings and actively participate in discussions
Provide honest and constructive feedback based on personal experiences
Respect the confidentiality and privacy of sensitive information shared during meetings

VI. Meetings

A. Frequency

The team known as the Patient Advisory Team must convene four times throughout a year, to thoroughly review and evaluate the progress that's been made in their field. Within these meetings, they will exchange ideas about challenges that may have occurred and discuss various measures to counteract them, as well as propose potential solutions for the issues at hand.

B. Agendas

Agendas for meetings shall be developed by the Chairperson in collaboration with [Your Name] and circulated to members at least seven days before the meeting.

C. Decision-Making

Decisions shall be made by consensus whenever possible. In cases where consensus cannot be reached, a vote may be conducted, with a simple majority required for approval.

VII. Communication

A. Internal Communication

Internal communication within the Patient Advisory Team shall primarily occur via a dedicated online platform, such as a secure messaging or collaboration tool. Members are encouraged to engage in ongoing dialogue and share relevant resources through this platform.

B. External Communication

External communication with stakeholders outside the Patient Advisory Team shall be coordinated through [Your Name] to ensure consistency of messaging and alignment with [Your Company Name] goals.

VIII. Evaluation and Continuous Improvement

The effectiveness of the Patient Advisory Team shall be periodically evaluated based on criteria such as:

Impact on the development and implementation of new medical technologies.
Level of engagement and participation in meetings, activities, and collaborations.
Satisfaction of both members and stakeholders, assessed through feedback surveys and qualitative assessments.

IX. Amendments

This charter may be amended as needed with the consensus of the Patient Advisory Team and approval from the Patient Advisory Team Steering Committee.

X. Approval

This Patient Advisory Team Charter is hereby approved by [Your Name] and the Patient Advisory Team Steering Committee on [date].

By signing below, I acknowledge that I have read and understand the terms outlined in this Patient Advisory Team Charter and agree to fulfill my responsibilities as a member of the team.

[Your Name]

[Your Company Name]