Event Planning Summary
Event Overview:
The Charity Gala Fundraiser by [Your Company Name] is an annual event aimed at raising funds for the Children’s Education Foundation. This year, we will focus on increasing awareness about our educational programs and generating support for new initiatives.
Date | Time |
|---|
Saturday, September 14, 2050 | 7:00 PM – 11:00 PM |
Venue | Address |
|---|
Grand Ballroom, City Convention Center | 876 Celestial Circle, Unit 88, Starlight Square, CA 12345 |
Agenda:
Time | Activity |
|---|
7:00 PM | Doors Open / Cocktail Hour |
7:30 PM | Welcome and Opening Remarks |
8:00 PM | Dinner Service |
8:45 PM | Keynote Speech by Dr. Emily Johnson |
9:15 PM | Live Auction |
10:00 PM | Entertainment Performance by The Jazz Ensemble |
10:45 PM | Closing Remarks and Acknowledgements |
11:00 PM | Event Concludes |
Attendees:
Expected Attendance | Special Guests |
|---|
200 guests | Mayor Robert Thompson, Celebrity Chef Laura Martinez |
Budget:
Expense | Amount |
|---|
Venue Rental | $15,000 |
Catering | $20,000 |
Entertainment | $8,000 |
Marketing and Promotion | $4,000 |
Miscellaneous | $3,000 |
Total Budget: | $50,000 |
|---|
Funding Sources:
Source |
|---|
Sponsorships |
Ticket Sales |
Donations |
Logistics:
Category | Details |
|---|
Transportation | Valet service provided by the venue |
Accommodation | Nearby hotel blocks reserved at the Grand Metropolis Hotel |
Catering | Three-course dinner by Elite Catering Services |
Decor | Elegant floral arrangements and lighting by Bloom Events |
Audio/Visual | Equipment and technicians provided by A/V Experts |
Roles and Responsibilities:
Role | Name | Contact |
|---|
Event Coordinator | [Your Name] | [Your Number], [Your Email] |
Marketing Lead | David Chen | david@email.com |
Volunteer Coordinator | Lisa Green | lisa@email.com |
Sponsorship Manager | Michael Clark | michael@email.com |
Entertainment Manager | Rachel Adams | rachel@email.com |
Marketing and Promotion:
Strategy | Channels |
|---|
Social media campaigns | Facebook, Instagram |
Email invitations | VIPs and supporters |
Press release | Local media |
Posters and flyers | Offline promotion |
Risk Management:
Potential Risks | Contingency Plans |
|---|
Weather conditions affecting transportation | Backup transportation support |
Technical issues with A/V equipment | Backup A/V equipment on-site |
Contact Information:
Role | Name | Contact Information |
|---|
Event Coordinator | [Your Name] | [Your Number], [Your Email] |
Venue Contact | Jane Smith | jane@email.com |
Catering Contact | Elite Catering Services | 222 555 7777 |
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