Free File Audit to Employee Checklist

General Information

• Employee Name: Dell Stokes

• Employee ID: 123456

• Department: Marketing

• Auditor Name: [Your Name]

• Audit Date: October 17, 2050

Checklist Items

File Organization

• Employee files are organized consistently.

• Files are stored securely (physical/digital).

• Appropriate access controls are in place for sensitive information.

Employee Documentation

• Employment application/resume is present.

• An offer letter/contract is included.

• Tax forms (e.g., W-4, I-9) are on file.

• Background check documentation is included (if applicable).

Performance and Development

• Performance evaluations are documented and signed.

• Training and development records are maintained.

• Promotions or disciplinary actions are documented.

Compensation and Benefits

• Payroll records are up to date.

• Benefit enrollment forms are present.

• Records of any salary changes or bonuses are documented.

Compliance and Legal

• All mandatory employee documents are signed and dated.

• Records of any grievances or complaints are on file.

• Documentation of employee’s rights and responsibilities is provided.

Termination and Exit Documentation

• Exit interview records are completed.

• Final pay and benefits information is documented.

• Return of company property is recorded.

Retention and Disposal

• Employee files are retained per company policy and legal requirements.

• Documentation of any file destruction is maintained.

Auditor's Signature: [Your Name]

Date: October 17, 2050

Instructions

• Review each item carefully.

• Check off each item as it is verified.

• Provide comments or additional notes as necessary.

• Ensure that all findings are documented and follow up on any discrepancies.

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