Free Library Opening Checklist Design

Facility Readiness

Ensure all entrance doors are unlocked

Turn on all lights and check for proper lighting

Check the cleanliness of floors, shelves, and restrooms

Arrange furniture and seating areas for accessibility

Confirm all signs (exit, emergency, directional) are visible

Equipment Check

Verify that computers, printers, and self-checkout systems are working

Ensure all public-facing devices (kiosks, catalogs) are operational

Check Wi-Fi functionality for users

Test sound systems (if applicable) for announcements

Confirm that the photocopiers and fax machines are ready for use

Security & Safety

Ensure security cameras are operational

Test alarm system and check emergency exits

Verify that fire extinguishers are in place and accessible

Confirm that first aid kits are stocked and accessible

Check that the library’s emergency evacuation plan is visible

Inventory & Shelving

Check that books and materials are properly shelved and organized

Confirm availability of reference materials and help guides

Ensure all new arrivals are processed and shelved

Restock brochures and handouts in key areas

Ensure magazines and newspapers are updated and displayed

Staffing & Scheduling

Verify all staff members are present and have received their assignments

Check that staff uniforms or name tags are worn (if applicable)

Confirm breaks and lunch schedules for staff are accounted for

Assign staff to specific service areas (e.g., front desk, study rooms)

Review staff emergency procedures and ensure everyone is informed

General Administration

Unlock and prepare the front desk for opening

Ensure all library policies (e.g., hours, rules) are visible at the entrance

Review and update daily announcements (if applicable)

Confirm that any special programs or events are scheduled and ready

Check that all phones and communication systems are operational