Panel Discussion Internal Memo Layout
To: [Recipient Name(s)]
From: [Your Name]
Date: [Date]
Subject: Internal Memo for Panel Discussion Preparation
1. Overview
Objective: [Brief statement of the discussion's purpose, e.g., to discuss industry trends, challenges, etc.]
Theme: [Main topic or theme of the panel discussion]
Expected Outcome: [What you aim to achieve, such as new insights, solutions, or action items]
2. Panelists
[Panelist 1 Name]: [Position/Role] - [Brief Expertise or Bio]
[Panelist 2 Name]: [Position/Role] - [Brief Expertise or Bio]
[Panelist 3 Name]: [Position/Role] - [Brief Expertise or Bio]
[Add more panelists as needed]
3. Agenda
Introduction: [Time allocated] - Overview of the event and panelists.
Panelist Presentations: [Time allocated] - Each panelist presents their perspective on the theme.
Audience Q&A: [Time allocated] - The audience asks questions, moderator facilitates.
Closing Remarks: [Time allocated] - Summary of key points and next steps.
4. Logistics
Date & Time: [Event details, including time zone]
Location: [Venue Name or Online Platform, including access details if virtual]
Technical Requirements: [AV setup, microphones, online platform links, etc.]
Audience Size/Type: [Expected number of participants, internal/external attendees]
5. Roles & Responsibilities
Moderator: [Name] - Manage the flow, introduce panelists, and oversee Q&A.
Panelist Support: [Name] - Assist panelists with logistics and material needs.
Technical Support: [Name] - Handle all technical equipment and platform issues.
Audience Engagement: [Name] - Monitor and moderate audience questions and feedback.
6. Audience Engagement
Interactive Tools: [Polls, Q&A tools, social media interactions, etc.]
Post-Event Communication: [Plan for sharing event highlights, thank-you notes, or survey links]
7. Follow-Up Actions
Event Recording: [How and when the recording will be distributed]
Post-Event Survey: [For feedback collection, if applicable]
Thank-You Notes: [To be sent to panelists and key contributors]
Please reach out if you have any questions.
[Your Name]
[Your Position]
[Your Email]
Memo Templates @ Template.net
