Run Sheet
Prepared By: [Your Company Name], [Your Name]
Event Name: Annual Gala Night 2050
Date: March 15, 2050
Location: Grand Ballroom, City Hotel
Setup and Rehearsals
Time | Activity/Segment | Details | Responsible |
|---|
4:00 PM | Setup Begins | AV setup, stage prep, seating | Event Crew, AV Team |
5:30 PM | Rehearsals | Run-through with performers | Stage Manager |
Guest Arrival and Networking
Time | Activity/Segment | Details | Responsible |
6:30 PM | Doors Open | Guests arrive, check in at reception | Front Desk Team |
7:00 PM | Welcome Drinks & Networking | Serve beverages, light music | Catering Team, DJ |
Main Event
Time | Activity/Segment | Details | Responsible |
7:30 PM | Opening Speech | Host introduction | MC |
7:45 PM | Dinner Service Begins | Three-course meal served | Catering Team |
8:30 PM | Keynote Speech | Featured guest speaker presentation | Speaker, AV Team |
9:00 PM | Awards Ceremony | Presentation of awards to honorees | Host, AV Team |
Entertainment and Closing
Time | Activity/Segment | Details | Responsible |
9:45 PM | Entertainment | Live band performance | Performers |
10:30 PM | Closing Remarks | Thank you message, event conclusion | Host |
11:00 PM | Event Ends | Guests depart | Event Crew |
11:30 PM | Cleanup | Dismantling stage, clearing venue | Event Crew |
Notes:
Ensure all equipment is tested during rehearsals.
Emergency contact numbers should be shared with all team members.
Keep a copy of the guest list at the front desk for check-in.
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