Run Sheet for Event Planning
Event Name: FutureTech 2050 Conference
Date: May 15, 2050
Venue: Tech Expo Hall, Innovation Center, Silicon Valley, CA
Event Planner: [Your Name] | [Your Company Name]
Contact Information: [Your Company Number] | [Your Company Email]
Pre-Event Setup:
Time | Task | Person Responsible | Notes/Details |
|---|
7:00 AM | Venue Setup | Event Team | Set up seating & signage. |
7:30 AM | AV Setup | AV Technician | Test sound & visuals. |
8:00 AM | Registration Setup | Registration Staff | Prepare check-in area. |
8:30 AM | Final Venue Check | Event Manager | Confirm everything is ready. |
Event Start:
Time | Task | Person Responsible | Notes/Details |
|---|
9:00 AM | Guest Arrival & Reg. | Registration Staff | Welcome guests. |
9:30 AM | Opening Remarks | Sarah Mitchell (Host) | Event intro. |
9:45 AM | Keynote: "AI in 2050" | Dr. Evelyn Carson | Keynote speech. |
10:30 AM | Q&A Session | Moderator | Audience questions. |
Morning Break:
Time | Task | Person Responsible | Notes/Details |
|---|
11:00 AM | Morning Break | Catering Staff | Snacks & drinks. |
11:30 AM | Panel: "Smart Cities" | Panelists | City tech discussion. |
Afternoon Sessions:
Time | Task | Person Responsible | Notes/Details |
|---|
12:30 PM | Lunch Break | Catering Staff | Buffet & networking. |
1:30 PM | Session: "Quantum Tech" | Dr. Robert Ng | Discuss quantum tech. |
2:15 PM | Workshop: "Startups" | Alex Wilson | Interactive session. |
3:00 PM | Coffee Break | Event Staff | Networking & coffee. |
Late Afternoon Program:
Time | Task | Person Responsible | Notes/Details |
|---|
3:30 PM | Session: "Blockchain" | Dr. Lila Thompson | Blockchain talk. |
4:15 PM | Fireside Chat: "AI Ethics" | Sarah Mitchell & Dr. Carson | Discuss AI ethics. |
5:00 PM | Closing Remarks | Sarah Mitchell (Host) | Thank you & closing. |
Networking & Social Hour:
Time | Task | Person Responsible | Notes/Details |
|---|
5:30 PM | Networking Reception | Event Team | Drinks & mingling. |
7:00 PM | Event Conclusion | Event Team | End of event. |
Post-Event:
Time | Task | Person Responsible | Notes/Details |
|---|
7:30 PM | Debriefing | Event Manager | Review event. |
8:00 PM | Vendor Payments & Cleanup | Event Team | Wrap up & clean venue. |
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