Run Sheet for Large Events
Event Name: [Event Name]
Date: [Date]
Venue: [Venue Name & Address]
Event Manager: [Your Name]
Email: [Your Email]
1. Pre-Event Setup
Time | Task | Responsible | Notes |
|---|
06:00 AM | Venue and AV setup | Event Manager, Vendors | Test AV equipment |
07:30 AM | Catering setup | Catering Team | Check food stations |
08:00 AM | Registration desk setup | Registration Team | Prepare materials |
08:30 AM | Speaker/performer check-in | Event Manager | Confirm arrival |
2. Guest Arrival & Opening
Time | Task | Responsible | Notes |
|---|
09:00 AM | Doors open to attendees | Ushering Team | Check tickets |
09:30 AM | Opening ceremony | Emcee | Follow script |
10:00 AM | Keynote address | Keynote Speaker | Monitor time |
3. Mid-Day Activities
Time | Task | Responsible | Notes |
|---|
11:00 AM | Break | Catering Team | Refresh stations |
11:30 AM | Panel discussion | Moderator, Panelists | Q&A setup |
01:00 PM | Lunch break | Catering Team | Manage dietary needs |
4. Afternoon Activities
Time | Task | Responsible | Notes |
|---|
02:00 PM | Breakout sessions | Workshop Facilitators | Provide materials |
04:00 PM | Closing keynote | Closing Speaker | Wrap-up and survey |
5. Event Wrap-Up
Time | Task | Responsible | Notes |
|---|
04:30 PM | Closing ceremony | Emcee | Distribute giveaways |
05:00 PM | Cleanup and pack down | Vendors, Cleanup Crew | Ensure all items cleared |
Sheet Templates @ Template.net
