Run Sheet for Parties
Event Name: Galaxy Gala Extravaganza
Date: 2050-12-31
Location: The Grand Nebula Hall, 123 Cosmic Way, Starlight City
Event Organizer: [Your Company Name] | [Your Company Email] | [Your Company Number]
Venue Preparation
Time | Activity | Details | Responsible |
|---|
4:00 PM | Venue Setup | Decor, seating, tests | Setup Team |
5:30 PM | Vendor Arrivals | Catering, DJ, photo booth | Vendor Coordinator |
Guest Welcome and Start
Time | Activity | Details | Responsible |
6:00 PM | Guest Arrival & Welcome | Welcome desk, drinks | Host Team |
6:30 PM | Opening Speech | Welcome and Overview | Event Host |
Main Event Activities
Time | Activity | Details | Responsible |
6:45 PM | Dinner Service Begins | Themed buffet | Catering Team |
7:15 PM | Entertainment | DJ, trivia games | Entertainment Team |
8:00 PM | Main Activity | Costume contest | Host Team |
Special Moments and Closing
Time | Activity | Details | Responsible |
9:00 PM | Photo Session | Group photos | Photographer |
9:30 PM | Special Performance | Live dance show | Entertainment Team |
10:00 PM | Cake Cutting Ceremony | Organize guests | Host & Catering Team |
10:30 PM | Dance & Socializing | Open dance floor | DJ & Host Team |
11:30 PM | Closing Remarks | Thank guests, favors | Event Host |
12:00 AM | Event Ends | Pack-up starts | Cleanup Team |
12:30 AM | Final Venue Check | Inspection | Organizer & Setup Team |
Contact Information
Role | Name | Contact |
Event Organizer | [Your Name] | [Your Company Email], [Your Company Number] |
Vendor Coordinator | Orion Smith | orion.smith@example.com, +987-654-3210 |
Entertainment Contact | Stella Ray | stella.ray@example.com, +555-555-5555 |
Venue Manager | Nova Lee | nova.lee@example.com, +444-444-4444 |
Emergency Contact | Vega Lumina | vega.lumina@example.com, +333-333-3333 |
Additional Notes:
Ensure all team members have a copy of this run sheet.
Emergency procedures for the venue should be briefed during setup.
Check supplies and contingency plans.
Sheet Templates @ Template.net
