Maternity Leave Work Handover Checklist
Prepared by: [YOUR NAME]
Company: [YOUR COMPANY NAME]
1. Task Delegation
Action Item | ✔ |
|---|
Assign primary responsibilities to team members. | ☐ |
Communicate task responsibilities to the team. | ☐ |
Create a timeline for tasks and set deadlines. | ☐ |
Identify backup personnel for each critical task. | ☐ |
Document any specific instructions or procedures for each task. | ☐ |
2. Communication Guidelines
Action Item | ✔ |
|---|
Inform key stakeholders about your leave and provide point-of-contact details. | ☐ |
Share your temporary contact information, if required. | ☐ |
Set up an out-of-office email response with relevant information. | ☐ |
Share a communication plan with your team to ensure consistent updates. | ☐ |
Ensure your team has access to communication platforms like Lync, Slack, or others. | ☐ |
3. Documentation and Files
Action Item | ✔ |
|---|
Organize digital files and folders for easy access by the team. | ☐ |
Provide login details for necessary software and services. | ☐ |
Share important documents that may be needed in your absence. | ☐ |
Create a list of essential files and their locations. | ☐ |
Update project management tools with current statuses and notes. | ☐ |
4. Meetings and Appointments
Action Item | ✔ |
|---|
Reschedule or cancel unnecessary meetings during your leave. | ☐ |
Assign a colleague to lead any remaining necessary meetings. | ☐ |
Share a calendar of upcoming meetings along with their agendas. | ☐ |
Provide meeting notes and action items for continuity. | ☐ |
Introduce your temporary replacement to key stakeholders. | ☐ |
5. Emergency Protocols
Action Item | ✔ |
|---|
Create a list of emergency contacts and protocols for your team. | ☐ |
Ensure your team is familiar with risk management procedures. | ☐ |
Discuss contingency plans for critical work processes. | ☐ |
Ensure all team members know how to access emergency documents. | ☐ |
Establish clear procedures for addressing unforeseen scenarios. | ☐ |
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