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Firing and terminating an employee is never easy. And as the HR, you should follow the right process for terminating the person. If your process needs letters, notes, and other essential documents that relate to the termination process, we have a high-quality collection of Ready-Made HR Firing and Termination Templates in Google Docs. These templates are 100% editable, easily customizable, and printable. These are also available in A4 & US sizes. You can replace the content of your chosen template easily. You can save time and money with the help of these templates. What are you waiting for? Download these templates and send professionally-written termination documents.
Termination is the act of ending employment. Likewise, termination can be voluntary or can be because of firing or layoff. If, in your case, you're going to terminate an employee, you have to follow the right employee termination process. And most of the time, the formal way of letting an employee know about termination is through letters or pink slips. If you have to write a termination document, you can count on the ideas below on how you can create an HR firing and termination document for your employee:
No matter how many times you have terminated an employee due to reasons, it's never easy to do it all over again. However, there's a need to do it at some point. This is especially if the employee is not meeting the terms of his or her contract. The thing is, it's not only you who's going to have a hard time but your employee, as well. The best resort to this trouble is through being straight to the point about why the person is getting fired. Tell your employee immediately the purpose of the letter or note. Stop beating around the bush. This way, your employee will know directly the reason why they received a document from you.
Since you're writing to an employee, you have to be formal. As HR, you need to be as professional as possible. And being professional means you have to be formal. As a tip, you have to use formal words and terms. Avoid using informal terms on your termination letter. Never include jokes to make the atmosphere light. It's never acceptable to make fun of a person losing his or her career. Also, no matter how intense the reasons are for the termination, you have to show respect for the person.
As the employer, your grounds for the termination of your employee has to be justifiable. Make sure that you've done your investigations about the termination. The federal law says that an employee can file a case his or her employer over a wrongful termination like discrimination. This is why you have to make sure that you have a list of supportive reasons for the termination. For this, you can list the reason(s) as to why you have to fire the person. This way, the person can evaluate himself or herself over the mistakes he or she has done. This way, you won't have to be scared of going to court if the employee filed a case against you.
Always make sure that you will end the letter with a positive note as the HR. You have to show that you're civil with your terminated employee. Make the person feel that even if you already terminated him or her, you still hope for the best for his or her future endeavors. You don't have to put a long message, but you can make it short.