A travel agency proposal template enriches your travel experience by giving details about your locations and dates of travel, length of stay, list of materials you are going to need during your travel, equipment if any, accommodation and travel expenses, and the budget.
Here is an easy guide to creating your unique travel agency proposal
5 Steps to Write a Travel Agency Proposal
Step 1: Plan Your Trip
The first step is to plan out the details of your travel tour. Carefully list the dates of your travel and their locations and the approximate duration and length of your visits. If there are multiple locations to cover, list out how many days you are going to stay at a particular location.
Step 2: List of Materials
The next step is to prepare a complete list of the materials you are going to carry with you during your trip. Equipment like camping gear, camera, utensils, etc. should be listed separately. All essential things must be taken into account like first-aid kit and medicines etc.
Step 3: Create a Budget
Now that you know where and how many days you are going to travel; it is time to prepare the budget. Include everything in your budget like airfare, mileage, travel to local places, accommodation, meals, and other contingencies. Calculate the total amount and you will get your travel budget.
Step 4: Calculate Your Funding Sources
After you calculate your funds, you need to locate your funding sources. If your agency is creating a proposal for a business trip or a personal trip, you should ask your potential client for a tour advance. After you receive your advance, deduct the amount from the total budget and you will get the amount that will be reimbursed to you at the end of the completion of the tour.
Step 5: Create Your Proposal
The last step is to review your proposal, your budget, and all your expenses and create the final travel proposal. After you have created your proposal send a copy to your clients for review and evaluation. If they are satisfied with the proposal they will confirm and pay you the advance.
10+ Travel Agency Proposal Templates
1. Travel Agency Proposal Template
This travel proposal template is for conducting faculty and staff-led recreational and educational trips for students abroad. The travel company brochure template contains details about the department, approximate dates of travel, travel agency details and grant approvals. Details of the cost of the trip per student including airfare, meals, lodging, guest lecturer gifts, hospitality, transportation, and other costs are also given on the template.
2. Professional Corporate Travel Proposal Template
The business proposal template for executive business travels. The template gives yearly information about the traveling costs of one person. It gives all the details like the number of insured persons traveling, dates, location, and flight details. Benefits that have been provided during the trip like medical expenses, an excess period of travel, and personal liability also needs to be mentioned properly in the proposal list.
3. 2-Page College Travel Agency Proposal
This two-page travel proposal template in Word is for student excursion and educational tours. The template will give all details regarding the travel schedule. It includes dates of travel, registration cost and travel expenses including airfare and train fares. It also outlines the meal expenses on per day basis.
4. Comprehensive Travel Agency Proposal Template
This is a travel agency proposal sample template for luxury tours and events. The agency proposal is very descriptive and will take care of all your travel itineraries such as bookings, essential documents, hotel stay, transport expenses, and all other miscellaneous expenses.
5. Travel Agency Request for Proposal Template
This travel agency form template is comprehensive and detailed. The template covers all the essential points like agency profile, visa facilitation, hotel bookings, car rentals, train tickets and airfare, profiles of travelers, any discount on invoice payment, executive travel services if any, and many more.
6. Concise Travel Agency Request Proposal Template
The travel agency proposal template clearly states your purpose for visit, terms and conditions, individual and group hotel bookings, travel tips, traveler information, airfare, and offsite service options. The agency overview and information are also provided in the trip itinerary template for review.
7. Well-Formatted Travel Agency Request Proposal
This is a travel agency request for proposal template. All details regarding the organizational structure and contact details need to be provided in this travel agency invoice templates. The financial stability of the company also needs to be stated along with documents and proofs. The proposed work-plan and process also needs to be stated in the template.
8. Standard Travel Agency Request Proposal Template
This travel business plan template is a request form and should be submitted with all necessary documents. The proposal should be properly evaluated and examined to see whether it has been submitted with the minimum required documents and are duly signed by the members. The committee will also verify the financial viability of the agency.
9. Complete Travel Agency Proposal Template
This is a sample travel business plan proposal format for travel agencies and should be submitted with a separate financial proposal. The template contains full details of the travel agency along with their contact details and address. Detailed records of staff members are also to be provided along with their positions, nationality, work experience, and educational qualifications.
10. Compact Travel Proposal Request Template
This is a request for proposal for international travel services. The proposal states the contract duration along with the date of issue, due date, and timing. It also states the estimated value and the approximate number of employees. The travel itinerary template is to be duly signed in by all authorized personnel with name and address.
11. Five-Page Trip Proposal Template
This 5-Page proposal travel invoice template is for planning school excursions and departmental trips. The participating travel agencies should provide a summary of their trip plan and cost per participant for verification. They must also provide a write up sample for promoting their business idea and their previous experiences.