A production run sheet or cue sheet, as it is more popularly called is drafted by the production team in excel format. It contains a set of technical cues for the AV team or the technical team as to what steps need to be taken after what in a production. This sheet is an organized document to give hints to the entire team what they have to do respectively in their time during the production. This may include presenters coming on stage, the cue for the technician to switch on the light, so on and so forth. Production run sheet may be modified by the director only in case of changed schedules.
5 Steps to Drafting a Production Run Sheet
A production run sheet when prepared by the production team has to keep more than one thing in mind. Each production run sheet is different from the other depending upon the budget and magnitude of the film, the cast and crew members involved, the sets and locations, etc. The general format, however, involves certain common components. The steps to drafting any kind of production run sheets are:
Step 1: Be Careful of the Details
The production run time, the number of events, the stop time, dead time, title of the production, etc should be accurate to avoid any confusion on the part of the technical team and the cast and crew members.
Step 2: Maintain the Excel Format
In any kind of schedule that involves agenda to time graphing, the excel format works the best. It helps in accurate recording as well as easy tracking of details.
Step 3: Make Sure All the Departments are Involved and Informed
For the successful coordination and functioning, all the concerned departments and their activities should be drafted one after the other in coordination. Make sure they have the cue to their duty mentioned in the run sheet.
Step 4: Reserve Adequate Time for the Teams to Do Their Duties
Make credible run sheets so that each team gets time enough to do their job-say change the set, or the lights. Allowing limited time slots will create confusion or worse a mess.
Step 5: Contact Information is a Must
Since the entire higher production team gets a copy of the production cue sheet or run sheet it is essential that contact information is provided. Questions and doubts may arise, and in order to help the crew members with it and to promote the smooth running of the production, there has to be adequate contact information.
5+ Production Run Sheet Templates
1. Production Run Sheet Template
This is the best production run sheet template you can find. It does not only teach you the format of a cue sheet through a suitable example but also tells you the specific details that are absolutely necessary to be drafted onto the cue sheet. The first part of the sheet includes the date, author, production title, beam energy and other specific personal details of the production. The next part is dedicated to the run time, start time, end time, target, beam, etc. Notice how this blank template also has options for replay and comments to be drafted for a particular shot. If you are a first time director, your technical team needs this template in hand to just fill up the details and see the shoot running like a cakewalk. Download this sheet template now!
2. Production Run Sheet Example
This is a sample driver run sheet template. It is specifically used for studio, set and prop related activities which comprise a major part of a production. The sheet is brief but requires major details to be put in. This blank sheet is a perfect template for the driver’s run time. It begins with the production company name, studio details, show name, items information, etc. Following these basic details are pick-up and delivery details- whether they are from the rental department, whether they need service or repair, whom they have to be taken from and to whom it needs to be delivered. Drafting a run sheet for props and other set items is an effective way to take care and track of them. It is a major characteristic of every good production house.
3. Sample Production Run Sheet Template
A sample of equipment run sheet, this template is an equipment run sheet example. It begins with the necessary contact information and then moves onto the main system, monitoring system, cable system details. Microphone equipment on set, the lighting devices, etc is all kept a record of so that they can be used effectively in time and also returned or stored when not needed. If you are planning to open a production house, and dream of it to be big, you will have to take care and record of these little things.
4. General Production Run Sheet Example
This is a visual sheet sample template to track and record the quality of video recording. Notice how the template, through an example, teach you how pixel pitch, screen size, spot length, number of visuals and other post-production video details are recorded. Graphics specification of the static image, subtle motion and separated and tracked. This involves pixel dimension, file size, color mode, color depth, file format, etc. Download this template to learn more about graphics specifications from this template.
5. Production Run Sheet in PDF
This is an event run sheet template sample of tourism events and economic developments of a certain organization. The agendas are plotted against time slots. The time duration for each agenda is also mentioned. You can follow this simple yet professional format to make event run sheets accurate. You can download the file in PDF now and modify the agendas and time. However, keep in mind that you are allocating an adequate amount of time to each event to avoid confusion.
6. Simple Production Run Sheet Template
This is an Estimate sheet templates for models in brass execution. Article number, article denotations are listed in this sample template against the ashtray inside bins column. Then the accessory and their weights are calculated. There is an option to graphically demonstrate the brass items as well. Download this ideal estimation template now to take hints on how to do estimation using run sheets.