Finance Billing Analysis Checklist
The Finance Billing Analysis Checklist serves as a detailed guide for [Your Company Name] to systematically review and verify all aspects of billing documents for accuracy and completeness. This comprehensive checklist ensures that each invoice is correct, compliant, and ready for dispatch, promoting financial integrity and customer trust.
I. Billing Information Verification:
Task | Complete | Incomplete | Notes |
|---|
Verify customer/vendor name and address | | | |
Confirm the correct billing period | | | |
Check for the accuracy of the invoice numbers | | | |
Ensure all purchased items/services are listed | | | |
II. Pricing and Calculation Verification:
Task | Complete | Incomplete | Notes |
|---|
Verify unit prices against contract or standard rates | | | |
Check quantities against order and delivery notes | | | |
Calculate and confirm the total amount is accurate | | | |
Ensure any discounts or promotions are applied correctly | | | |
III. Terms and Conditions Verification:
Task | Complete | Incomplete | Notes |
|---|
Confirm payment terms (Net 30, Net 60, etc.) | | | |
Verify return policy and warranty information | | | |
Check for any special terms agreed upon | | | |
IV. Tax and Compliance Review:
Task | Complete | Incomplete | Notes |
|---|
Ensure appropriate sales tax is applied | | | |
Check for compliance with regulatory requirements | | | |
Verify tax identification numbers are correct | | | |
V. Internal Approval and Records Verification:
Task | Complete | Incomplete | Notes |
|---|
Ensure the invoice has been approved by the responsible person | | | |
Confirm entry in the financial system and match with a purchase order | | | |
Cross-check against customer/vendor statements for discrepancies | | | |
VI. Final Review and Dispatch:
Task | Complete | Incomplete | Notes |
|---|
Conduct a final review of the complete invoice | | | |
Ensure the invoice is sent to the correct address/method (email, mail, etc.) | | | |
VII. Additional Notes/Comments:
Prepared By: [Your Name]
[Your Designation]
Date: [MM-DD-YYYY]
