Cub Scout Committee Meeting Minutes

Topic: Discussion and finalization of plans for Cub Scout Spring Camporee
Date: January 22, 2050
Time: 7:00 PM to 8:30 PM
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Attendees and Their Delegated Tasks:

Sarah Johnson, Cub Scout Committee Chair

Overseeing the overall planning and execution of the Spring Camporee. Liaise with local authorities for necessary permits and clearances.

Mike Anderson, Treasurer

Managing financial aspects of the event, ensuring all activities are within budget, overseeing collection of fees and donations.

Linda Green, Secretary

Taking detailed minutes of the meeting, distributing minutes, managing communications, sending notifications to parents, coordinating with volunteers.

Tom Hernandez, Safety Officer

Coordinating with local health and safety department, arranging first aid trainings for volunteers, ensuring safe conduct of activities.

Emily White, Activities Coordinator

Organizing camp activities, ensuring suitability and engagement.

John Kim, Volunteer Coordinator

Assigning tasks to volunteers, coordinating schedules, conducting briefing session before camp.

Rebecca Smith, Logistics Manager

Outlining logistics plan including transportation, food and accommodation, overseeing procurement of supplies, arranging transport, ensuring dietary needs are met.

Decisions Made:

1. Camporee Planning: Sarah Johnson to oversee the overall planning.

2. Financial Planning: Mike Anderson to manage finances.

3. Communication: Linda Green to manage communications and minutes.

4. Safety Measures: Tom Hernandez to coordinate with local health department and ensure safety measures.

5. Activities: Emily White to organize engaging activities.

6. Volunteer Coordination: John Kim to manage volunteers and their schedules.

7. Logistics: Rebecca Smith to manage all logistic necessities.

Next Meeting:

The next meeting is scheduled for February 5, 2050 , where a revision of the plan will be conducted based on the progress of the assigned tasks.

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