Science Club Rules
1. Introduction
The Science Club Rules provide a framework for the effective operation and governance of the Science Enthusiasts Club. These rules ensure that the club functions smoothly and that all members understand their roles and responsibilities.
2. Membership
2.1 Criteria for Membership
Must have an interest in science and technology.
Open to individuals aged 12 and above.
Membership requires submission of a completed application form and a brief interview.
2.2 Application Process
Submit a completed application form available on the club’s website.
Attend an introductory meeting where applicants will meet current members and discuss their interests.
Pay an annual membership fee of $25 to cover administrative costs.
2.3 Rights and Responsibilities
A. Rights
Participate in all club activities and events, including workshops and seminars.
Vote in club elections and on major decisions, such as changes to the bylaws.
Access club resources, including lab equipment and library materials.
B. Responsibilities
Attend at least 75% of regular meetings per year.
Actively participate in club activities and contribute to projects.
Abide by the club’s code of conduct and respect fellow members.
3. Meetings
3.1 Frequency and Scheduling
Regular meetings are held on the first Monday of every month at 7:00 PM.
Special meetings may be scheduled as needed, with at least one week’s notice.
3.2 Meeting Procedures
The president will lead meetings or, in their absence, the vice president.
An agenda will be prepared and distributed via email to all members at least 48 hours before the meeting.
Minutes of each meeting will be recorded by the secretary and shared with members within one week.
3.3 Decision-Making Process
The majority vote of members makes decisions present.
A quorum, defined as at least 50% of active members, must be present for decisions to be valid.
4. Officers and Roles
4.1 Officer Positions
A. President:
B. Vice President:
C. Secretary:
Maintains records of meetings, membership, and correspondence.
Manages the distribution of information to members.
D. Treasurer:
Oversees the club’s finances, including managing the budget, tracking expenses, and preparing financial reports.
4.2 Responsibilities
4.3 Election and Appointment
Club members elect officers during the annual general meeting held in December.
Any member can submit nominations for officer positions before the meeting.
Officers serve a term of one year, with the possibility of re-election.
5. Code of Conduct
5.1 Expected Behavior
Treat all members with respect and courtesy.
Adhere to ethical standards in scientific discussions and activities.
Foster a positive and collaborative atmosphere within the club.
5.2 Disciplinary Procedures
The club officers will address initial disputes through mediation.
Serious or repeated violations will result in a formal review, which may lead to disciplinary actions.
Possible actions include a warning, temporary suspension, or expulsion from the club, depending on the severity of the conduct.
6. Event Organization
6.1 Planning and Execution
All events must align with the club’s mission to promote scientific education and exploration.
An event planning committee will be formed for each event, responsible for logistics, promotion, and execution.
Events should be advertised through the club’s website, social media, and local community boards at least two weeks in advance.
6.2 Roles in Events
A. Event Coordinator:
B. Volunteers:
Assist with various tasks, including setting up, managing registration, and handling event activities as directed by the coordinator.
7. Amendments to the Rules
7.1 Process for Amendments
Proposed changes to the rules must be submitted in writing to the club officers at least one month before the meeting where the vote will occur.
Members will be notified of proposed amendments via email and through the club’s website.
Amendments require a two-thirds majority vote of members present at the meeting to be adopted.
7.2 Implementation
8. Dissolution of the Club
8.1 Guidelines for Dissolution
The club may be dissolved by a two-thirds majority vote of active members during a specially-called meeting.
In the event of dissolution, any remaining assets will be donated to a local science education charity or similar organization.
8.2 Final Steps
Rules Template @ Template.net
