Catering Event Proposal Letter
Gourmet Mingle Catering
Brooklyn, NY 11201
September 30, 2050
Jewell Ward
Event Coordinator
StarTerra
Houston, TX 77001
Dear Ms. Ward,
Subject: Catering Proposal for StarTerra Annual Conference on November 15, 2050
I hope this message finds you well. We are delighted to present you with a detailed proposal for catering services for your upcoming event, the StarTerra Annual Conference, scheduled for November 15, 2050. At [YOUR COMPANY NAME], we are committed to providing exceptional service and exquisite cuisine to ensure the success of your corporate gathering.
Event Overview:
Event Type: Conference
Event Date: November 15, 2050
Event Location: StarTerra Conference Center, Tech City, TX
Catering Services Offered:
Menu Options:
Breakfast: Assorted pastries, fresh fruit platter, Greek yogurt with granola, and a selection of coffee and teas.
Lunch: Gourmet sandwiches (including vegetarian and gluten-free options), a mixed green salad, seasonal soup, and a variety of soft drinks.
Dinner: Grilled chicken breast with rosemary potatoes, pan-seared salmon with lemon dill sauce, a vegetarian lasagna, and a selection of desserts including chocolate mousse and fruit tarts.
Snacks and Beverages: Assorted cookies, nuts, and a beverage station featuring flavored waters, coffee, and tea.
Service Style:
Buffet-style service for lunch and dinner with attentive staff to assist guests.
Beverage station with self-service options.
Plated service for any VIP or special dietary requirements, if needed.
Special Dietary Requirements: We offer a range of options to accommodate various dietary needs including vegetarian, vegan, gluten-free, and allergen-free dishes. Please inform us of any specific requirements in advance so we can make necessary arrangements.
Pricing:
Estimated Cost per Person: $45
Total Estimated Cost: $9,000 (for 200 guests)
Additional Costs: An additional $500 for setup and service charges.
Terms and Conditions:
Deposit: A deposit of $2,000 is required to confirm your booking.
Final Payment: The remaining balance of $7,000 is due 7 days before the event.
Cancellation Policy: Cancellations made less than 14 days before the event will incur a 50% cancellation fee.
Changes to the Menu: Any changes to the menu or event details must be made at least 7 days prior to the event to ensure availability.
Next Steps:
Please review the details of this proposal and let us know if you have any questions or require further adjustments. We would be happy to arrange a meeting or a call to discuss any specific needs or preferences you may have.
We look forward to the opportunity to work with you and make the StarTerra Annual Conference a memorable and successful event for your company.
Thank you for considering [YOUR COMPANY NAME] for your catering needs.
Best regards,
[YOUR NAME]
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