Free Catering Checklist Form

Use this checklist to ensure all catering tasks are completed for a seamless and successful event.

Event Details

• Confirm event date, time, and location.

• Verify guest count with the client.

• Note any dietary restrictions or allergies.

• Obtain final menu approval.

• Confirm event theme or special requests.

Menu and Ingredients

• List all menu items and beverages.

• Check for ingredient availability.

• Purchase required groceries and supplies.

• Verify portions align with guest count.

• Prepare special dietary options.

Equipment and Supplies

• Gather kitchen equipment (e.g., pots, ovens, knives).

• Confirm availability of serving dishes and utensils.

• Arrange for tables, linens, and chairs.

• Check for adequate storage or cooling equipment.

• Pack disposable or reusable containers for leftovers.

Staff and Assignments

• Assign roles (e.g., chefs, servers, bartenders).

• Communicate event schedule and responsibilities.

• Prepare staff uniforms or attire.

• Confirm staff arrival times.

• Arrange transportation if necessary.

Setup and Service

• Set up tables, serving stations, and decorations.

• Arrange food presentation according to the event theme.

• Stock beverages and ice.

• Confirm timing for each course or service.

• Monitor guest satisfaction during the event.

Cleanup and Follow-Up

• Clear tables and serving areas.

• Pack up leftover food and beverages.

• Clean and return rented equipment.

• Obtain feedback from the client.

• Issue final invoice and confirm payment.

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