Sample Catering Proposal Letter
October 10, 2050
To: Client Name: Sarah Johnson
Company: ABC Corporation
Address: 456 Business Park New York, NY 10018
Dear Ms. Johnson,
Thank you for considering [Your Company Name]'s Services to cater your prestigious Annual Gala. We are excited about the opportunity to serve your guests and provide a memorable dining experience. Below is a detailed proposal outlining the catering services for your event.
Event Details:
Event Name: ABC Corporation's Annual Gala
Date: November 15, 2050
Time: 6:00 PM – 11:00 PM
Venue: Grand Ballroom, 789 Event Center, New York, NY 10019
Number of Guests: 200
Menu Proposal:
Based on our discussions, we have curated the following menu for your event. The menu can be customized based on your preferences.
Appetizers:
Main Courses:
Grilled Filet Mignon with Red Wine Reduction, served with Garlic Mashed Potatoes and Asparagus
Herb-crusted chicken Breast with Lemon Butter Sauce served with Wild Rice Pilaf and Seasonal Vegetables
Desserts:
Beverages:
Catering Services Provided:
Full-service catering, including setup, service staff, and cleanup.
Buffet or plated dinner options are available (per your request, we recommend a plated dinner for this event).
Special dietary accommodations, including vegetarian and gluten-free options, will be provided for guests with specific needs.
Cost Estimate:
Menu Cost: $75 per person x 200 guests = $15,000
Service Fee (includes wait staff, chefs, and setup): $2,500
Rentals (tables, linens, cutlery, and glassware): $1,200
Tax and Gratuity: $1,800
Total Estimate: $20,500
To confirm our services, please review the proposal and contact us by October 20, 2050, to discuss any final adjustments. A deposit of $5,000 is required to secure your event date.
We look forward to providing exceptional catering services for ABC Corporation's Annual Gala. If you have any questions or would like to make changes, please feel free to contact us at [Your Company Number] or email [Your Company Email].
Sincerely,
[Your Name]
Catering Manager
Gourmet Catering Services
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