Free Storage Checklist for Trade Show Equipment

Prepared by: [Your Name]

Date: [Date]

I. Item Name/Description

• Trade Show Booth Display

• Banner Stands

• Promotional Materials (e.g., brochures, flyers)

• AV Equipment (e.g., projectors, screens)

• Computers/Tablets for Demos

• Furniture (e.g., tables, chairs)

• Lighting Equipment

• Branding Items (e.g., logos, signage)

• Giveaways (e.g., branded merchandise)

• Electrical Cords & Extension Cables

II. Quantity

• Trade Show Booth Display - 1 unit

• Banner Stands - 2 units

• Promotional Materials - 500 copies

• AV Equipment - 2 projectors, 1 screen

• Computers/Tablets - 3 units

• Furniture - 4 chairs, 2 tables

• Lighting Equipment - 4 lamps

• Branding Items - 3 banners, 2 posters

• Giveaways - 200 items

• Electrical Cords & Extension Cables - 5 units

III. Condition

• Trade Show Booth Display - Good

• Banner Stands - Needs minor repair

• Promotional Materials - Excellent

• AV Equipment - Tested, in working condition

• Computers/Tablets - Fully charged and ready

• Furniture - Excellent

• Lighting Equipment - Requires new bulbs

• Branding Items - No damage

• Giveaways - Ready to distribute

• Electrical Cords & Extension Cables - All functional

IV. Packaging

• Trade Show Booth Display - Wrapped in protective foam

• Banner Stands - Packaged in travel cases

• Promotional Materials - Packed in sturdy boxes

• AV Equipment - Packed with extra padding

• Computers/Tablets - Packed in individual protective bags

• Furniture - Disassembled and wrapped securely

• Lighting Equipment - Stored in original packaging

• Branding Items - Rolled and packed in flat boxes

• Giveaways - Sealed in plastic bags

• Electrical Cords & Extension Cables - Coiled and packed in boxes

V. Storage Location

• Trade Show Booth Display - Storage room, rack #3

• Banner Stands - Storage unit, box #5

• Promotional Materials - Boxed in the storage closet

• AV Equipment - Warehouse, shelf #2

• Computers/Tablets - Office storage, cabinet #1

• Furniture - Disassembled, corner of warehouse

• Lighting Equipment - Shelf #4 in the equipment room

• Branding Items - Under desk in marketing office

• Giveaways - Storage bin, back room

• Electrical Cords & Extension Cables - Equipment storage, bin #2

VI. Shipping Details

• Trade Show Booth Display - Ship by truck, delivery date: 1 week before event

• Banner Stands - Ship with AV equipment, delivery date: 3 days before event

• Promotional Materials - Ship in large box, delivery date: 4 days before event

• AV Equipment - Ship via courier, delivery date: 2 days before event

• Computers/Tablets - Ship securely via courier, delivery date: 1 day before event

• Furniture - Ship separately, delivery date: 5 days before event

• Lighting Equipment - Ship with other equipment, delivery date: 3 days before event

• Branding Items - Ship together with promotional materials, delivery date: 4 days before event

• Giveaways - Ship with booth display, delivery date: 3 days before event

• Electrical Cords & Extension Cables - Ship with lighting equipment, delivery date: 3 days before event

VII. Responsible Person

• Trade Show Booth Display - Salvador Green

• Banner Stands - Erica Price

• Promotional Materials - Michael Lee

• AV Equipment - Sarah Taylor

• Computers/Tablets - Emily Clark

• Furniture - James Carter

• Lighting Equipment - Laura Davis

• Branding Items - Megan Foster

• Giveaways - Kevin Brooks

• Electrical Cords & Extension Cables - Peter Scott

VIII. Special Notes

• Trade Show Booth Display - Ensure all pieces are included.

• Banner Stands - Check for damaged poles before packing.

• Promotional Materials - Ensure all copies are up to date.

• AV Equipment - Confirm all cables are included and tested.

• Computers/Tablets - Preload demo software on all devices.

• Furniture - Check for any missing parts.

• Lighting Equipment - Test all lights before packing.

• Branding Items - Confirm design accuracy before printing.

• Giveaways - Double-check branding on items.

• Electrical Cords & Extension Cables - Label each cord to prevent confusion at the venue.

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