Inventory and Material Checklist for Trade Show
Prepared by: [Your Name]
Date: [Date]
I. Item Description Booth Displays : Pop-up banner, modular display panels, tablecloths.
Promotional Materials : Brochures, flyers, business cards, branded pens.
Product Samples : Sample products for demonstration or giveaways.
Signage : Event-specific signs, directional arrows, and promotional posters.
AV Equipment : Projector, screen, microphones, speakers.
Furniture : Tables, chairs, stools, display shelves.
Technology : Tablets, laptops, chargers, charging stations.
II. Quantity Booth Displays : 2 pop-up banners, 4 modular panels.
Promotional Materials : 500 brochures, 300 business cards, 200 pens.
Product Samples : 100 sample products.
Signage : 3 large banners, 10 directional signs.
AV Equipment : 1 projector, 1 screen, 2 microphones, 2 speakers.
Furniture : 2 tables, 4 chairs, 2 stools, 3 shelves.
Technology : 3 tablets, 2 laptops, 5 chargers.
III. Status/Condition Booth Displays : Ready, in storage.
Promotional Materials : In print, to be picked up by the Marketing Team on July 15, 2050.
Product Samples : Ordered, awaiting delivery by Lyda Fadel on July 17, 2050.
Signage : Printed, ready for transport by GoWorld on July 18, 2050.
AV Equipment : Tested and ready for use.
Furniture : Available, to be delivered by GoWorld on July 20, 2050.
Technology : Fully charged, ready to go.
IV. Packaging/Storage Details Booth Displays : Packaged in carrying cases, stored in a warehouse at GoWorld, 1234 Trade St.
Promotional Materials : Stored in 3 labeled boxes, to be picked up from FastPrint Co. on July 15, 2050.
Product Samples : In secure boxes, packed by XYZ Vendor, awaiting pickup on July 17, 2050.
Signage : Rolled up and stored in protective tubes, to be delivered to the event venue on July 20, 2050.
AV Equipment : In padded cases, clearly labeled with "Tech Expo 2050", ready for transport.
Furniture : Disassembled for easier transport, to be delivered to City Convention Center on July 20, 2050.
Technology : Packed in protective cases, stored in the office at XYZ Corp. Headquarters until transport.
V. Shipping Information Booth Displays : Ship via freight with ShipFast Logistics, shipment scheduled for July 18, 2050.
Promotional Materials : Ship with marketing materials, arrival expected by City Convention Center on July 19, 2050.
Product Samples : Ship with product shipment, expected delivery by XYZ Vendor on July 17, 2050.
Signage : Ship separately via UPS Freight, arriving on July 19, 2050.
AV Equipment : Ship via courier FedEx Express, expected arrival on July 19, 2050.
Furniture : Delivered directly to the event, scheduled for arrival on July 20, 2050.
Technology : Hand-carry with staff, to arrive by Event Setup Time, July 20, 2050.
VI. Assigned Responsibility
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