Free Checklist for Trade Show Booth Design

Prepared by: [Your Name]

Date: [Date]

I. Booth Layout & Design

• Space Planning: Determine booth dimensions and layout according to the allocated space.

• Floor Plan: Sketch a layout of the booth, including the location of key elements like entrances, product displays, and interactive zones.

• Flow of Traffic: Ensure easy movement and accessibility for visitors and staff.

II. Branding & Graphics

• Signage: Design and create clear, visible signage that reflects your brand.

• Logo Placement: Ensure prominent placement of the company logo on all visible surfaces.

• Graphics & Visuals: Use high-quality images and graphics to attract attention and reinforce messaging.

• Brand Colors: Make sure the booth aligns with your company’s color scheme for consistent branding.

III. Furniture & Equipment

• Tables & Counters: Decide on tables, counters, or desks for displays and staff interaction.

• Chairs: Ensure sufficient seating for staff and possibly for visitors to engage in discussions.

• Product Display Stands: Choose displays that highlight your products or services effectively.

• Storage Solutions: Include hidden or discreet storage for materials and personal items.

IV. Lighting & Audio

• Lighting Setup: Select appropriate lighting to highlight the booth and products, ensuring it complements the overall design.

• Audio Equipment: If using sound, ensure the audio system is clear and not disruptive to neighboring booths.

• Ambient Lighting: Create a comfortable and inviting atmosphere with ambient lighting.

V. Technology Integration

• Interactive Screens: Set up monitors or tablets to engage visitors with product demos or videos.

• Wi-Fi & Power: Ensure reliable internet connection and access to power sources for all technological needs.

• Charging Stations: Provide stations for visitors to charge their devices.

VI. Promotional Materials

• Brochures & Flyers: Prepare printed materials that explain your products or services.

• Giveaways: Plan for branded giveaways that attract visitors and promote your brand.

• Business Cards: Ensure an ample supply of business cards for networking.

VII. Staffing

• Staff Roles & Responsibilities: Assign roles for each team member, such as greeting visitors, product demos, or handling leads.

• Staff Training: Brief staff on booth objectives, messaging, and expected visitor interactions.

• Dress Code: Ensure a professional appearance that aligns with your brand’s image.

VIII. Logistics

• Shipping & Transportation: Coordinate the transport of booth materials to and from the event.

• Booth Construction: Schedule setup and teardown times for booth construction and deconstruction.

• Storage: Identify storage areas for booth materials and promotional items during the event.

IX. Budget

• Cost Estimates: Provide a breakdown of expected costs for booth design, equipment, materials, and travel.

• Expense Tracking: Monitor expenses during the planning and execution stages to ensure adherence to budget.

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