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Free Trade Show Budget Checklist Template

Free Trade Show Budget Checklist

Name: Free Trade Show Budget Checklist Template
Brand: Template.net
Availability: InStock

Trade Show Budget Checklist

Prepared by: [Your Name]

Date: [Date]

I. Booth Costs

Task	Description	Checklist
Booth Rental	Cost of booth space rental Additional fees for premium locations
Booth Setup & Design	Design and construction of the booth Customizations (e.g., furniture, lighting, signage) Electrical and internet connections
Booth Materials	Branded backdrops and banners Display racks and stands Flooring (if required)

II. Travel and Accommodation

Task	Description	Checklist
Transportation	Flights for staff Ground transportation (e.g., taxis, car rentals, parking)
Accommodation	Hotel rooms for staff Accommodation for additional team members
Meals	Per diem for staff Meal expenses for networking events or client meetings

III. Marketing and Promotional Materials

Task	Description	Checklist
Printed Materials	Brochures, flyers, and handouts Business cards and promotional giveaways
Digital Marketing	Email campaigns Online ads or social media promotions related to the event
Branded Items	Giveaways such as T-shirts, pens, or bags Promotional product customization costs

IV. Staffing

Task	Description	Checklist
Staff Salaries	Wages for employees attending the event Overtime or extra compensation (if applicable)
Per Diems	Daily allowance for meals and incidentals
Training or Preparation Costs	Staff training or briefings before the event Costs for rehearsals or demos

V. Shipping and Handling

Task	Description	Checklist
Shipping Materials to Event	Shipping of booth materials, signage, and promotional items Freight costs for larger items
Shipping Materials from the Event	Return shipping of leftover materials or products Packaging and shipping supplies

VI. Miscellaneous Expenses

Task	Description	Checklist
Insurance	Event insurance or liability coverage
Permits and Licenses	Fees for exhibition permits or required event registrations
Contingency Fund	Unforeseen or unexpected expenses not accounted for elsewhere.

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Control your expenses with the Trade Show Budget Checklist Template from Template.net. This customizable and editable template is designed to help you plan and track your trade show budget, ensuring you stay within your financial limits. From booth rental to promotional materials, this checklist ensures that you won’t miss any costs.