Free Conference Planning Checklist Form

Please complete this checklist to ensure every detail is covered when organizing your conference or event.
Name
Date
Phone number
Pre-Conference Planning
Set conference theme and objectives
Choose date, time, and location
Create event budget
Book speakers/presenters
Prepare conference materials (programs, brochures)
Set up registration system
Market and promote the event
Arrange catering, accommodations, and transport
On-Site Logistics
Confirm venue setup and seating arrangements
Test technical equipment (AV, microphones, projectors)
Organize registration desk and check-in process
Prepare name tags or badges
Ensure refreshments and meals are available
During the Conference
Manage schedule for speakers and sessions
Assist attendees and speakers as needed
Oversee smooth flow of activities
Post-Conference Activities
Send thank-you notes to speakers, sponsors, and attendees
Collect feedback and evaluate event success
Finalize budget and expenses
Archive conference materials for future use
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Ensure a seamless conference planning process with the Conference Planning Checklist Form Template from Template.net. This editable and customizable template allows you to tailor every detail to suit your event's unique needs. With the integrated AI Editor Tool, easily adjust the form for efficiency and clarity, making your conference planning experience stress-free and organized.