How To Create An Organizational Chart In Adobe PDF
What is the first thing that comes to your mind when you hear about an organizational chart? Is it the organization’s hierarchy of positions? Or the positioning and ranking of every department in your company? Well, your ideas are both correct. Organizational charts serve as a reference material that lays out the structure and the ranking of each department of an organization or institution. This document helps your target viewers understand the different types of organizational structures effectively in a way that is easy and convenient for them.
The task is not complex but not that simple either. You need to do a quick research and use a bit of creativity to effectively produce the required document. To help you out with the process, refer to the steps below.
1. Get To Know Your Organization
Every business, be it a corporation or a partnership, follows a certain organizational pattern to identify the arrangement of authorities, functions, communications, rights, and responsibilities of the organization. To be able to make the perfect representation of your business's organizational structure, you need to familiarize each department, its function, and the people who work there and put them in a group or category. Next, you identify the top-level employees like the CEO, the president, the managers, etc. and list their names and title on a spreadsheet that will act as your reference guide when you start making the chart.
2. Assign Colours To Define Variables
Apply a color-coding system to your sample chart to help your audience determine who belongs to where. Assigning a color for each department will help determine the position and location of the division easier and lets your audience trace and identify which department a person or employee belongs to.
3. Create Multiple Versions Of The Chart
In order to be able to create a comprehensive organizational chart, you need to be creative with the chart’s draft. Download and use different chart templates from our samples using any of your devices and make a couple of mock-up charts. Experiment on different layouts and formats before choosing the one that best fits the requirements.
4. Save Your Work In Adobe PDF
To preserve the content and design of any of your documents without sacrificing its quality, it is advisable to convert or export your files to Portable Document Format (PDF). Not only does it save you enough storage space in your PC's memory or any external storage devices, but it also offers a security feature to password-protect your file to avoid any unwanted editing, copying, and printing of your document.
5. Find An Appropriate Area To Display The Chart
Hang a copy of your organizational chart on areas that are accessible in your building such as the lobby or counter. If you're working in a coffee shop or restaurant, you may place one near the employees' quarters or beside your office.