Got a friend’s wedding to plan out? Are you in charge of an upcoming music festival? If you’ve got any big special events to prepare, then it’s a good idea to use different kinds of tools and resources to help you out. One of these useful event-planning tools is the Gantt chart (AKA the harmonogram), which allows you to manage tasks and their time intervals. So, if you’re looking to quickly set up your own timeline diagram, then you’ll be interested in our Event Gantt Chart Templates! Cut down on the time and hassle for preparing your task calendar with our professional content for Microsoft Excel; available in A4 and US sizes. Download now and improve your time management with our easily editable samples!
How to Make an Event Gantt Chart in Microsoft Excel
Be it a music concert or a fundraising project, a good deal of time and dedication goes into successfully planning an event. Fortunately, the Gantt chart is a fitting tool for such a task.
As explained on a page from investopedia.com, a Gantt chart is a kind of diagram used to break down a project into its tasks, denoting the timelines for each one. So, to make sure you have a basic Gantt chart ready to go in no time, we have a few tips (below) on putting one together in Microsoft Excel!
1. Create a Data Table
After opening a blank document in Excel, go ahead and start by reserving some space on the side for a data table/sheet. The data table is where you’ll be inputting all the information that your chart will need to refer to.
As an example, you can have a table of 3 columns with each one labeled Tasks, Start Date, Days to Complete. Then, input the data into their appropriate columns.
2. Insert a Bar Chart
Now, use Excel’s Insert function to add in a fresh chart; go with one of the stacked bar charts. Once the chart appears, feel free to click-drag it around so that it doesn’t obscure your datasheet. You can also click-drag the corners of the chart to resize it.
3. Apply Your Data to the Chart
With your chart ready, right-click on it and choose Select Data. In the pop-up, highlight one of your data columns and give the series a name that matches the highlighted data. You should now see the chart change to reflect the data from your table! Do the same for the other columns of your data table.
Use things options for colors, alignments, and whatever else to customize your chart as desired!
4. Store Your Chart for Convenience
After making adjustments to your document, be sure to save your chart in a convenient location for easy access when updating and referring is needed. Since your chart is digitally-made, you can easily share it with other people through email or cloud-sharing.
For examples of professionally-made task and schedule diagrams used in planning events, then don’t forget to check out our versatile Event Gantt Chart Templates!
