How to Make a Sales Invoice in Microsoft Word
For a company that’s focused on selling goods/services, it’s imperative that you can effectively keep transaction records and bill your clients in a presentable manner--this is where invoices come in.
As described on a page from investopedia.com, an invoice serves both as a purchase log and billing document. If you need some guidance on how to create an invoice using Microsoft Word, then simply read through our tips found just below!
1. Give an Appropriate Title
First off, your invoice should be clearly identified as such. So, with a file/template now open in MS Word, use large bold text to mark the top of your document with the word “invoice.” Also, it doesn’t necessarily need to be at the very top of your invoice; somewhere within the upper half will suffice.
2. Logo and Basic Company Information
Next, provide details about your company within the upper portion of the invoice; things like the company’s name, address, etc. are to be placed here. Along with that, include your company’s logo if needed.
3. Client and Invoice Details
You should also give details about the invoice itself and its recipient. So, state the client’s name, street address, city, ZIP code, and contact information; include their company’s name too, if applicable. Next, add in the invoice ID number, invoice date, due payment date, and payment terms.
4. The Provided Goods and Services
Now, list down all of the products/services purchased by your client, supplying information about each one; input the quantities, descriptions, prices, subtotals, and the grand total. Below that, at the very bottom of your document, include the terms & conditions along with a polite closing message. Remember to review and correct before finalizing your invoice!
With the help of our Ready-Made Sales Invoice Templates, you can compose a well-made design for payment records without breaking a sweat!
What is a sales invoice used for?
To put it simply, a sales invoice is used for documentation of sales and purchases; it keeps a record of a transaction’s dates, amounts, quantities, etc.
Who is in charge of preparing an invoice?
An invoice is typically put together by a company or organization’s accounting department.
Is an invoice similar to a receipt?
In the context of presenting purchase documentation to a client, an invoice is used to request a purchase’s due payment. On the other hand, a receipt is submitted once payment has been fulfilled. Basically, an invoice is sent before payment and a receipt comes after.
What kinds of invoices are there?
It’s not very well-known that there are specific types of invoices out there. Here’s a list of them:
- Standard invoice
- Commercial invoice
- Progress invoice
- Timesheet invoice
- Utility invoice
- Recurring invoice
- Pro-forma invoice
- Debit memo
- Pending invoice
- Value-based billing
- Fixed-bid billing
- Time-based billing
When should an invoice be paid?
Ideally, an agreement for a due date will be made between the buyer and seller. Otherwise, the buyer must fulfill their payment within 30 days after receiving the invoice or the purchased goods/services.
What are the main components of an invoice?
There’s some variation here and there. Though, here’s a list of what you can generally find on an invoice:
- Invoice title
- Seller/company information
- buyer/client information
- Invoice ID number and due payment date
- Quantity, description, and cost of order
- Terms & conditions, additional remarks, and closing statement