How to Add Legend in Microsoft Visio

How to Add Legend in Microsoft Visio

You may have a preference to remove text labels from data graphics in your diagram or to employ data graphics that are not meant to contain labels. Adding a legend to your diagram to illustrate the meanings of certain symbols will help to portray them better.

• Step 1: Open Microsoft Visio Account

  You will first need to open your Microsoft Visio account by logging in with your details. Either as desktop software or accessing it through the web are options for you as long as you can edit it. Proceed to open the file you would want to add a legend to or an example you want to use to follow along with the guide.

• Step 2: Add in a Legend

  After opening the file you would want, you can then add a legend. Click the arrow next to “Insert Legend” on the “Data” tab’s “Display Data group.”

• Step 3: Select Orientation

  You do have the option to select which direction the legend would run to depending on whether you want the legend to run horizontally or vertically, click “Horizontal” or “Vertical.” The legend displays the data bars, icons, and color values that are currently in use on the page. You can pick and eliminate unnecessary information. Other options to edit the legend include changing the wording or adding new shapes.

• Step 4: Update Legends

  Legends are not automatically updated when you modify something in the diagram, you must enter a new legend to reflect the changes. To do so, transfer the customized legend to an empty space, then when you insert a new legend, you can select which version you want to keep. Delete the legend you don’t intend to use and move the updated legend to where you want to place it on the diagram.