How to Start a Newsletter with Microsoft Outlook

Microsoft Outlook brings extensive useful tools from calendars, contacts, emails, to task management. And one significant feature of using Microsoft Outlook is how you can start your very own newsletter that you can edit and share with subscribers. how-to-start-a-newsletter-with-microsoft-outlook

How to Start a Newsletter with Microsoft Outlook

For free, Microsoft Office Outlook allows you to craft a newsletter and you can use Outlook’s service tools to design it. It is very easy to do and you can alter the newsletter’s fonts, formats, and layouts however you want; simply follow these steps to get started:

  • Step 1: Log In to Microsoft OutlookHow to Start a Newsletter with Microsoft Outlook - Step 1

    First of all, you must access MS Outlook either on the web or through the Microsoft 365 app. Then, sign in to Micorosft Outlook using your Microsoft account details. Take note that you cannot use Microsoft Outlook without a Microsoft account. If you aren’t registered yet, sign up for Microsoft and log in.

  • Step 2: Use Stationery and FontsHow to Start a Newsletter with Microsoft Outlook - Step 2

    Click “File” on the top menu and select “Options.” Select “Mail” from the pop-up window that appears on your screen. Next, select “Stationery and Fonts.” From there, click “Theme” and choose your desired theme. Select a perfect theme that suits your newsletter and click “OK.”

  • Step 3: Add a New Email as Your Template

    Hit “New Email” so you can set a blank email template for your newsletter. From there, you insert the necessary headings, sections, texts, images, and other elements for the newsletter. Don’t forget to add creative designs which represent your purpose or brand accordingly. When you’re through, click “File” and “Save As.” Then, choose “Outlook Template” from the Save as type menu. Name that as a newsletter template so you can use that template for future newsletters. Lastly, hit “Save.”


  • Step 4: Open the Newsletter TemplateHow to Start a Newsletter with Microsoft Outlook - Step 3

    Now that you have a newsletter template saved in Outlook, open it for practice. Click “New Items” on the top menu. Then, select “More Items” followed by “Choose Form.” Select “User Template in File System” next and click “Open.” Look for the newsletter template you recently saved and open, edit, and share it afterward.


How do I create a mailing list for my newsletter in Outlook?

Select the Contacts icon found at the bottom-left corner of the Outlook window, click “New Contact,” “Contact Group,” “Add Members,” “Form Outlook Contacts,” double-click every name to insert to the group, click “OK” when every needed contact is added, and select “Save & Close.”

What Microsoft program is best for making newsletters?

Although you can create newsletters in MS Outlook, the most recommended Microsoft productivity tool for making newsletters would be Microsoft Publisher.

What are some tips to make an excellent newsletter?

Create the best newsletter with these tips: make a compelling subject line, keep it easy to scan, add striking visuals, format with tables, maintain straightforward texts, and don’t forget the call-to-action statement.