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6+ Purchase Quotation Templates

If you are in the business of supplying buyers with whatever they need, there will be instances wherein you are going to have to respond to a request for quotation samples. Should that happen, it is important that you are able to create a purchase quotation as soon as possible. This article will teach you how may go about in creating one.

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6+ Purchase Quotation Templates

1. Purchase Quotation Template

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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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In the event that you need to create a purchase quotation, then this is the template that you will want to download. Having it means that you can easily create a purchase quotation whenever you need to send one to a client. Make sure that you use either Google Docs, Microsoft Word or Apple Pages so that you can open and edit the template.

2. Computer Purchase Quotation Template

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File Format
  • Google Docs
  • Google Sheets
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

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Many different companies and organizations require computers in order for them to operate. That means that whenever they request from an individual or business to purchase some, they must be sent a document that helps them verify their order. That document is what you would call a purchase quotation and downloading this template is one of the best ways to help you make one.

3. Vehicle Purchase Quotation Template

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File Format
  • Google Docs
  • Google Sheets
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

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There are many different vehicles that are being sold on a daily basis. If a client makes an order for a specific one, then the individual or business that’s meant to supply it will need to send the right kind of purchase quotation. By downloading this quotation template, you can make one that shows the client all of the details regarding the vehicle that he/she wishes to purchase and it can help you in checking if you can supply what is being requested.

4. Car Purchase Quotation Template

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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Let’s say that there is a client who wishes to purchase one or more cars from your company. It is important that you show the client that you know exactly what type of cars he/she wants by providing their details. The best way for you to do that is by sending a car purchase quotation. Download this template now so that you can create one for whenever you need to.

5. Machinery Purchase Quotation Template

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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Prior to a purchase order, the individual or business must first check if the machinery that the client requests for can be supplied or not. Before confirming if whether or not they are available, the individual or business must send the client a document which shows details regarding the machinery being requested. This document is what you would call a purchase quotation and downloading this template will allow you to make one specifically for orders on machinery-based items.

6 Steps for Creating a Purchase Quotation

Step 1: Insert information on the company.

What you are going to have to do here is to place the complete name of the company at the top of the quotation. It is also best to include the company’s logo to make it even clearer to the recipient as to who he/she is engaging with.

Step 2: Place the quotation number and the date.

It is very important that you do not forget to include both. The reason for this is because they can be used to help you in identifying which quotation belongs to which client transaction. Make sure that different quotations do not have the same quotation number. Also, when writing down the date, be sure to include the month, day, and year to point out when exactly it was made.

Step 3: Point out who the quotation is intended for.

When doing this, you are going to have to place the complete name of the person or individual that the quotation is meant for. You must also include the client’s complete address and contact information. Do this to ensure that you are sending it to who exactly you are supposed to.

Step 4: Provide more information about the company.

Aside from the company’s complete name and logo, you will need to include additional information. Right below the intended recipient’s information, you must place your company’s complete name yet again, along with its address and contact details.

Step 5: Point out every detail concerning what the client ordered.

This is the part of the quotation where you will have to make a list of all the things that the client wishes for you to be able to provide. It is here where you will need to include descriptions of the items you are expected to provide, their quantity, their individual prices, and the total amount that has to be paid.

Step 6: Place any notes if necessary.

The client may make a special request depending on the type of order made. For example, one of your notes could say that the client expects a specific product ordered be made of a material that is not normally used. If you’re done taking down notes, then the last thing to do is to place your signature at the end of the quotation.

6. Hire Purchase Quotation Template

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File Format
  • PDF

Size: 43 KB

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If a client wishes to pay for certain items in regular installments but wishes to use them before the payment is made in full, then the supplier of these items must send the right kind of purchase quotation. By downloading this template, you should be able to make the document that’s meant specifically for this type of situation.

7. Simple Purchase Quotation Template

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File Format
  • PDF

Size: 68 KB

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If you are going planning on making a purchase quotation, then this is the template for you. With it, you can create one with ease. All you have to do on your end is to open it with the appropriate program so that you can edit it until it has all of the information you want your purchase quotation to have.

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